How To Fix 56863 - Summarization not allowed with date of trip as posting date

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 863

• Message text: Summarization not allowed with date of trip as posting date

What causes this issue?

The setting in the 'Framework data' selection screen does not
correspond with the presetting: Copy default (posting and document
date)

System Response

A document split or summarization to more than individual trips can not
be performed, if the trip start / end date was not chosen as the
posting / document date. If the user chooses an inappropriate setting,
the system resets document split and summarization per trip.

How to fix this error?

Choose another setting for posting/document date in the 'Framework
data' selection screen or accept document split and summarization per
trip.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56863 - Summarization not allowed with date of trip as posting date ?

  The SAP error message 56863, which states "Summarization not allowed with date of trip as posting date," typically occurs in the context of travel management or expense reporting within SAP. This error indicates that there is an issue with the way the trip data is being processed, particularly regarding the posting date and the date of the trip.
  Cause:
  The error is usually caused by the following factors:
  
  Posting Date and Trip Date Conflict: The posting date of the expense report or travel document is set to the same date as the trip date. SAP does not allow summarization of expenses when these dates are the same.
  Configuration Settings: There may be specific configuration settings in the SAP system that restrict summarization based on the dates involved.
  Data Entry Errors: Incorrect data entry during the creation of the travel expense report can lead to this error.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Change Posting Date: Modify the posting date of the expense report or travel document to a date that is different from the trip date. This is the most straightforward solution.
  
  
  Review Configuration: Check the configuration settings in the SAP system related to travel management and expense reporting. Ensure that the settings allow for the desired summarization behavior.
  
  
  Data Validation: Review the data entered in the travel expense report for any inconsistencies or errors. Ensure that all dates are entered correctly and that there are no conflicts.
  
  
  Consult Documentation: Refer to SAP documentation or help resources for specific guidelines on handling travel expenses and the associated date requirements.
  
  
  Contact Support: If the issue persists after trying the above solutions, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP for travel management, such as PR05 (Travel Expenses) or TRIP (Trip Management).
  User Training: Ensure that users involved in travel expense reporting are trained on the correct procedures and data entry practices to minimize errors.
  
  By following these steps, you should be able to resolve the error message 56863 and ensure proper processing of travel expenses in SAP.