How To Fix 56857 - Vendor no.: &: account & & is marked for deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 857

• Message text: Vendor no.: &: account & & is marked for deletion

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56857 - Vendor no.: &: account & & is marked for deletion ?

  The SAP error message 56857 indicates that a vendor account is marked for deletion. This typically means that the vendor is no longer active in the system and cannot be used for transactions. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Vendor Marked for Deletion: The vendor account has been flagged as "marked for deletion" in the SAP system. This can happen for various reasons, such as the vendor no longer being used, business changes, or data cleanup processes.
  Data Integrity: The system prevents transactions involving vendors that are marked for deletion to maintain data integrity and avoid errors in financial reporting.
  
  Solution:
  
  
  Check Vendor Status:
  
  Go to the vendor master data (transaction code XK03 for general view or MK03 for purchasing view).
  Enter the vendor number and check the status. If it is marked for deletion, you will see a specific indicator.
  
  
  
  Unmark Vendor for Deletion:
  
  If you need to use the vendor again, you can unmark it for deletion. This can be done using transaction code XK02 (change vendor).
  Navigate to the relevant view (general data, company code data, or purchasing data) and remove the deletion flag.
  
  
  
  Consult with Your Team:
  
  Before unmarking a vendor, consult with your finance or procurement team to ensure that the vendor should indeed be reactivated. There may be business reasons for the deletion.
  
  
  
  Create a New Vendor:
  
  If the vendor is permanently inactive and you need to create a new vendor, consider creating a new vendor account instead of reactivating the old one.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK03: Display Vendor
  XK02: Change Vendor
  MK03: Display Vendor (Purchasing)
  MK02: Change Vendor (Purchasing)
  
  
  
  Vendor Master Data: Understanding how vendor master data is structured in SAP is crucial. It includes general data, company code data, and purchasing data.
  
  
  Deletion Flag: The deletion flag can be set at different levels (general, company code, purchasing). Ensure you check all relevant views.
  
  
  Documentation: Refer to SAP documentation or your organization's SAP guidelines for managing vendor master data.
  
  
  Authorization: Ensure you have the necessary authorizations to change vendor master data. If not, you may need to contact your SAP administrator.
  
  
  By following these steps, you should be able to resolve the error message and manage vendor accounts effectively in SAP.