How To Fix 56795 - Paid expense type &1 cannot be changed to expense type &2

56795 - Overview

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 795

• Message text: Paid expense type &1 cannot be changed to expense type &2

What causes this issue?

You are trying to change expense type &v1& for a credit card receipt.
This expense type is marked as 'Paid by company', however the new
expense type &v2& is not.

System Response

The system does not allow these changes. The original expense type is
restored so that this receipt can be posted. If the changes were
allowed this would result is errors when you tried to post the receipt.

How to fix this error?

Choose an expense type that is marked as being <LS>'paid by company'
</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

56795 - Details

• The SAP error message "56795 Paid expense type &1 cannot be changed to expense type &2" typically occurs in the context of financial transactions, particularly when dealing with expense types in the SAP system. This error indicates that there is an attempt to change an expense type that has already been paid, which is not allowed due to the system's constraints on financial integrity.
  
  Cause:
  
  Paid Expense Type: The error arises when you try to change an expense type that has already been processed and paid. SAP restricts changes to ensure that financial records remain consistent and accurate.
  Configuration Settings: The system may have specific configurations that prevent changes to certain expense types once they have been settled or paid.
  Business Rules: There may be business rules in place that dictate that once an expense has been paid, it cannot be altered to prevent discrepancies in financial reporting.
  
  
  Solution:
  
  Review the Transaction: Check the transaction details