How To Fix 56796 - Expense type &1 cannot be changed to paid expense type &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 796

• Message text: Expense type &1 cannot be changed to paid expense type &2

What causes this issue?

You are trying to change expense type &v1& for a credit card receipt.
This expense type is not marked as 'Paid by company', however the new
expense type &v2& is.

System Response

The system does not allow these changes. The original expense type is
restored so that this receipt can be posted. If the changes were
allowed this would result is errors when you tried to post the receipt.

How to fix this error?

Choose an expense type that is not marked as being <LS>'paid by
company'
</>.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56796 - Expense type &1 cannot be changed to paid expense type &2 ?

  The SAP error message 56796, which states "Expense type &1 cannot be changed to paid expense type &2," typically occurs in the context of expense management or travel management within SAP systems. This error indicates that there is an issue with the classification or status of an expense type that you are trying to change.
  Cause:
  
  
  Incompatible Expense Types: The expense type you are trying to change (denoted as &1) is not compatible with the paid expense type (denoted as &2). This could be due to configuration settings in the system that define which expense types can be converted or changed into paid expense types.
  
  
  Configuration Issues: The configuration settings in the SAP system may not allow for the conversion of certain expense types. This could be due to business rules or settings defined in the system.
  
  
  Data Entry Errors: There may be a mistake in the data entry where the wrong expense type is being selected for conversion.
  
  
  Solution:
  
  
  Check Configuration: Review the configuration settings for expense types in the SAP system. Ensure that the expense type you are trying to change is allowed to be converted to the desired paid expense type. This may involve checking the settings in the relevant customizing transaction (e.g., SPRO).
  
  
  Consult Documentation: Refer to the SAP documentation or help resources to understand the rules governing expense type conversions. This can provide insights into which expense types are compatible.
  
  
  Correct Data Entry: Verify that the correct expense type is being selected. If there was an error in data entry, correct it and try the operation again.
  
  
  Contact Support: If the issue persists and you cannot identify the cause, consider reaching out to your SAP support team or consulting with an SAP expert who can analyze the specific configuration and provide guidance.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SPRO for configuration, PR05 for travel expenses, or FB50 for general ledger postings, depending on the context of the error.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional insights or patches that address known issues.
  User Roles and Authorizations: Ensure that the user attempting to make the change has the necessary authorizations to modify expense types.
  
  By following these steps, you should be able to diagnose and resolve the issue related to the SAP error message 56796.