How To Fix 56793 - Expense type &: Wage type & may only be used for cash advance

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 793

• Message text: Expense type &: Wage type & may only be used for cash advance

What causes this issue?

In the IMG activity <ZH>Assign wage types to travel expense types for
individual receipts</> (V_T706B 4), a wage type that is already used
for a travel expense type for cash advance is assigned to this travel
expense type.

How to fix this error?

Change the wage type of the travel expense type and check to see if
this wage type has also been used for other expense types that are not
assigned to cash advance, and change the wage type for these travel
expense types.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56793 - Expense type &: Wage type & may only be used for cash advance ?

  The SAP error message 56793, which states "Expense type &: Wage type & may only be used for cash advance," typically occurs in the context of travel and expense management within the SAP system. This error indicates that the specified expense type and wage type combination is restricted to cash advance transactions only, and cannot be used for regular expense reimbursements.
  Cause:
  
  Configuration Settings: The expense type and wage type combination has been configured in the system to be used exclusively for cash advances. This is often set up in the customizing settings of the SAP system.
  Incorrect Transaction Type: The user may be attempting to process an expense report or reimbursement that is not classified as a cash advance, but is using an expense type that is restricted to cash advances.
  Data Entry Error: There may be a mistake in the data entry where the wrong expense type or wage type is selected.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the expense types and wage types in the SAP system. This can be done by navigating to the relevant customizing transaction (e.g., SPRO) and checking the settings under Travel Management or Payroll.
  Use Correct Expense Type: Ensure that the correct expense type is being used for the transaction. If the transaction is not a cash advance, select an appropriate expense type that is allowed for regular expense reimbursements.
  Consult Documentation: Refer to the SAP documentation or user manuals for guidance on the specific expense types and their intended use cases.
  Contact SAP Support: If the issue persists and you believe the configuration is correct, consider reaching out to your SAP support team or SAP Help for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or other related codes for managing travel and expenses.
  User Roles: Ensure that the user has the appropriate roles and authorizations to process the specific types of transactions.
  Training: Consider providing training for users on how to correctly enter expense reports and the implications of using specific expense types and wage types.
  
  By addressing the configuration and ensuring the correct usage of expense types, you should be able to resolve the error message 56793 effectively.