How To Fix 56792 - Expense type &: Wage type & may only be used for advance without cash

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 792

• Message text: Expense type &: Wage type & may only be used for advance without cash

What causes this issue?

In the IMG activity <ZH>Assign wage types to travel expense types for
individual receipts</> (V_T706B 4), this travel expense type is
assigned a wage type that is already used for a travel expense type for
non-cash advance.

How to fix this error?

Change the wage type of the travel expense type and check to see if
this wage type has also been used for other expense types that are not
assigned to non-cash advance, and change the wage type for these
expense types.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56792 - Expense type &: Wage type & may only be used for advance without cash ?

  The SAP error message 56792, which states "Expense type &: Wage type & may only be used for advance without cash," typically occurs in the context of travel and expense management within SAP. This error indicates that there is a configuration issue related to the expense type and wage type being used in a specific transaction.
  Cause:
  
  Configuration Issue: The expense type and wage type combination being used is configured in such a way that it is only allowed for advances that do not involve cash payments. This means that the system is set up to restrict the use of this combination for certain types of transactions.
  Incorrect Transaction Type: The user may be trying to process a transaction that is not compatible with the specified expense type and wage type.
  Missing Configuration: The necessary configuration for handling cash advances or expense reimbursements may not be set up correctly in the system.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the expense type and wage type in the SAP system. Ensure that they are set up correctly for the intended use case. This can typically be done in the customizing settings (transaction code SPRO).
  Use Correct Expense/Wage Type: If the current combination is not appropriate for the transaction being processed, consider using a different expense type or wage type that is allowed for cash transactions.
  Consult Documentation: Refer to the SAP documentation or help files for guidance on the specific expense and wage types being used. This can provide insights into their intended use and any restrictions.
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PA30 (Maintain HR Master Data), and SPRO (Customizing).
  User Roles: Ensure that the user has the appropriate roles and authorizations to process the transaction.
  Testing: If changes are made to the configuration, conduct thorough testing to ensure that the issue is resolved and that the changes do not negatively impact other processes.
  
  By addressing the configuration and ensuring the correct use of expense and wage types, you should be able to resolve the error message 56792 in SAP.