How To Fix 56735 - Expense type & is only allowed for automatic generation

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 735

• Message text: Expense type & is only allowed for automatic generation

What causes this issue?

You tried to enter an expense type that is reserved for automatic
generation of capping and allowance documents in comparison
calculation.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You can not enter this expense type in dialog. Use comparison
calculation for this purpose.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56735 - Expense type & is only allowed for automatic generation ?

  The SAP error message "56735 Expense type & is only allowed for automatic generation" typically occurs in the context of financial accounting or controlling when there is an issue with the configuration of expense types in relation to automatic postings or generation processes.
  Cause:
  
  Configuration Issue: The expense type you are trying to use is configured in SAP to be only applicable for automatic generation. This means that it cannot be manually entered or processed in certain transactions.
  Transaction Context: The error may arise when trying to post a manual entry or when using a transaction that does not support the specified expense type.
  Authorization: There may be restrictions based on user roles or authorizations that prevent the use of certain expense types in manual transactions.
  
  Solution:
  
  Check Configuration: Review the configuration settings for the expense type in the SAP system. This can be done by navigating to the relevant configuration area (e.g., in SPRO, under Financial Accounting or Controlling) and checking the settings for the expense type.
  Use Automatic Posting: If the expense type is meant for automatic generation, ensure that you are using the appropriate transaction or process that supports automatic postings. This may involve using specific programs or batch jobs that handle these types of entries.
  Change Expense Type: If manual entry is required, consider using a different expense type that is allowed for manual postings.
  Consult Documentation: Refer to SAP documentation or help resources for specific details on the expense type and its intended use.
  User Authorization: Ensure that the user has the necessary authorizations to perform the transaction. If not, consult with your SAP security team to adjust the roles accordingly.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional context.
  Transaction Codes: Familiarize yourself with the transaction codes related to expense postings, such as FB50 (General Ledger Account Document Entry) or others that may be relevant to your process.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert who can provide more tailored assistance based on your system configuration and business processes.
  
  By following these steps, you should be able to identify the root cause of the error and implement a suitable solution.