How To Fix 56661 - Trip &1 starts on &2; combine the trips in expense report &1

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 661

• Message text: Trip &1 starts on &2; combine the trips in expense report &1

What causes this issue?

The business trip you are entering ends on the same day as business trip
&V1& starts.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If multiple business trips occur on the same day, you can merge the
travel times for the calculation of per diems. To do this, you need to
enter the business trips in a travel expense report and enter a trip
break for the stopovers on the entry screen.
Cancel the entry of this travel expense report and enter the business
trip in travel expense report &V1&.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56661 - Trip &1 starts on &2; combine the trips in expense report &1 ?

  The SAP error message 56661 typically occurs in the context of travel and expense management when there are multiple trips that need to be combined into a single expense report. This error indicates that the system has detected that a trip (or trips) has been started on a specific date and that these trips should be combined into one expense report.
  Cause:
  
  Multiple Trips: The user has created multiple trips that overlap in dates or are related in some way, and the system requires these to be combined into a single expense report.
  System Configuration: The configuration settings in SAP may require that trips within a certain timeframe or with certain characteristics be reported together.
  User Error: The user may have inadvertently created separate trips for what should be a single trip.
  
  Solution:
  
  
  Combine Trips: 
  
  Go to the expense report creation screen and look for the option to combine trips. 
  Select the trips that need to be combined and proceed to create a single expense report.
  
  
  
  Review Trip Dates: 
  
  Check the dates of the trips in question. If they are indeed related or overlapping, consider merging them into one trip.
  
  
  
  Consult Documentation: 
  
  Review the SAP documentation or user manuals related to travel and expense management for specific instructions on how to handle trip combinations.
  
  
  
  Check Configuration: 
  
  If you have access, check the configuration settings in SAP to see if there are rules that enforce trip combinations. If necessary, consult with your SAP administrator or IT department to adjust these settings.
  
  
  
  User Training: 
  
  If this is a recurring issue, consider providing additional training for users on how to properly create and manage trips and expense reports in SAP.
  
  
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses) or others related to travel management.
  User Roles: Ensure that users have the appropriate roles and permissions to create and manage expense reports and trips.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.