How To Fix 56663 - Structure of statistical data when saving trip is a prerequisite

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 663

• Message text: Structure of statistical data when saving trip is a prerequisite

What causes this issue?

The history stores data that is taken from the statistical data. This is
why the statistical data needs to be generated when the trip is saved.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

In Customizing under <LS>Define Structure of Trip Statistics</>, make
sure that the option <LS>Update statistical data after trip save</> is
selected; as an alternative<(>,<)> switch to expert view (V_T702N_A) and
set the switch 12 under <LS>Other Settlement</> to <LB>1</>.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56663 - Structure of statistical data when saving trip is a prerequisite ?

  The SAP error message 56663, which states "Structure of statistical data when saving trip is a prerequisite," typically occurs in the context of travel management within the SAP system, particularly when dealing with travel expenses and trip data.
  Cause:
  This error usually arises when there is an issue with the configuration or setup of the statistical data structure required for saving a trip. It may occur due to:
  
  Missing Configuration: The necessary configuration for statistical data related to trips may not be set up in the system.
  Incomplete Data: Required fields or data elements in the trip or expense report may be missing or incorrectly filled out.
  Authorization Issues: The user may not have the necessary permissions to save the trip data.
  System Bugs or Incompatibilities: There may be bugs in the version of SAP being used or incompatibilities with other modules.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Ensure that the configuration for statistical data in the travel management module is correctly set up. This may involve checking the settings in the SPRO transaction (Customizing).
  Verify that all necessary fields for statistical data are defined and active.
  
  
  
  Review Trip Data:
  
  Go through the trip data you are trying to save and ensure that all required fields are filled out correctly.
  Look for any missing or incorrect entries that could be causing the issue.
  
  
  
  User Authorizations:
  
  Check if the user has the necessary authorizations to save trip data. This can be done by reviewing the user's role and permissions in the system.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to travel management and statistical data to see if there are any specific prerequisites or known issues.
  
  
  
  System Updates:
  
  Ensure that your SAP system is up to date with the latest patches and updates, as this may resolve any underlying bugs.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide specific notes or patches related to this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PR05 (Travel Expenses), PR04 (Travel Management), and SPRO (Customizing).
  SAP Notes: Search for SAP Notes related to error 56663 in the SAP Support Portal for any specific fixes or recommendations.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  
  By following these steps, you should be able to identify and resolve the cause of the error message 56663 in your SAP system.