How To Fix 56396 - Request, plan and expense report of trip number &1 have been deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 396

• Message text: Request, plan and expense report of trip number &1 have been deleted

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56396 - Request, plan and expense report of trip number &1 have been deleted ?

  The SAP error message 56396 indicates that a request, plan, or expense report associated with a specific trip number has been deleted. This error typically arises in the context of travel management within SAP, particularly when dealing with travel requests, travel plans, or expense reports.
  Cause:
  
  Deletion of Trip Data: The most common cause of this error is that the trip data (request, plan, or expense report) has been deleted from the system. This could happen due to user action or as part of a data cleanup process.
  Data Integrity Issues: If there are inconsistencies in the database or if the data was not properly archived, it may lead to this error.
  Authorization Issues: Sometimes, users may not have the necessary authorizations to view or process the trip data, leading to the perception that the data has been deleted.
  
  Solution:
  
  Check Trip Data: Verify if the trip number exists in the system. You can do this by checking the relevant tables (e.g., T702, T703, T704) or using transaction codes like PR05 (for travel expenses) or PR03 (for travel requests).
  Recreate the Data: If the trip data has indeed been deleted and is required, you may need to recreate the travel request, plan, or expense report. Ensure that all necessary information is filled out correctly.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the trip data. If not, contact your SAP security administrator to grant the required permissions.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your IT support team or SAP Basis team to investigate any underlying database issues or to restore deleted data if possible.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for travel management, such as PR01 (Create Travel Request), PR02 (Change Travel Request), PR03 (Display Travel Request), and PR05 (Travel Expenses).
  SAP Notes: Check SAP Notes for any known issues or patches related to travel management and error message 56396.
  Documentation: Review SAP documentation on travel management for best practices and troubleshooting steps.
  
  By following these steps, you should be able to address the error message and restore functionality related to the trip number in question.