How To Fix 56388 - Check combination of accommodations receipt and per diem

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 388

• Message text: Check combination of accommodations receipt and per diem

What causes this issue?

You have entered a receipt for accommodations and selected per diem
reimbursement for accommodations.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please check if there are nights for which the per diems and receipt
reimbursement overlap.
Check if the correct from and to dates are entered for the
accommodations receipt.
Check also for the accommodations per diem the accommodations
deductions, to see if you have marked the days there for which you do
not want to receive the accommodations per diem.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56388 - Check combination of accommodations receipt and per diem ?

  The SAP error message 56388, which states "Check combination of accommodations receipt and per diem," typically occurs in the context of travel management and expense reporting within SAP. This error indicates that there is an inconsistency or conflict between the accommodation receipts submitted and the per diem allowances calculated for a travel expense report.
  Causes:
  
  Mismatch in Dates: The dates of the accommodation receipts may not align with the dates for which per diem is being claimed.
  Incorrect Per Diem Rates: The per diem rates applied may not correspond to the location or type of accommodation.
  Duplicate Claims: There may be an attempt to claim both accommodation expenses and per diem for the same period, which is often not allowed.
  Configuration Issues: There may be issues with the configuration settings in SAP related to travel management, such as rules for combining accommodation and per diem claims.
  Missing or Incorrect Data: Required fields in the travel expense report may be missing or incorrectly filled out.
  
  Solutions:
  
  Review Dates: Ensure that the accommodation receipt dates match the travel dates for which per diem is being claimed.
  Check Per Diem Rates: Verify that the per diem rates are correct for the location and time period of travel.
  Avoid Duplicate Claims: Make sure that you are not claiming both accommodation and per diem for the same days. If accommodation is claimed, per diem may need to be adjusted accordingly.
  Correct Data Entry: Double-check all entries in the travel expense report for accuracy and completeness.
  Consult Configuration Settings: If you have access, review the configuration settings in SAP to ensure that they are set up correctly for your organization’s travel policies.
  Seek Help from IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team for further assistance.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide updates and patches.
  User Documentation: Refer to the SAP user documentation for travel management to understand the rules and configurations related to accommodation and per diem claims.
  Training: Consider training sessions for users involved in travel expense reporting to minimize errors in the future.
  
  By addressing the underlying causes and following the suggested solutions, you should be able to resolve the error message 56388 in SAP.