How To Fix 56386 - Following per diems/flat rates not found for your entries: &1 &2 &3 &4

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 386

• Message text: Following per diems/flat rates not found for your entries: &1 &2 &3 &4

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56386 - Following per diems/flat rates not found for your entries: &1 &2 &3 &4 ?

  The SAP error message 56386, which states "Following per diems/flat rates not found for your entries: &1 &2 &3 &4," typically occurs in the context of travel management or expense reporting within the SAP system. This error indicates that the system could not find the specified per diem or flat rate entries for the given parameters (such as country, date, or expense type) in the configuration.
  Causes:
  
  Missing Configuration: The per diem or flat rate entries for the specified criteria (e.g., country, date, expense type) have not been configured in the system.
  Incorrect Data Entry: The entries made in the travel request or expense report may not match any existing per diem or flat rate records.
  Date Range Issues: The date for which the per diem is being requested may fall outside the valid date range of the configured rates.
  Authorization Issues: The user may not have the necessary authorizations to access the per diem or flat rate data.
  
  Solutions:
  
  
  Check Configuration:
  
  Navigate to the configuration settings for per diems and flat rates in the SAP system (usually found in the Travel Management module).
  Ensure that the necessary per diem rates are defined for the relevant countries, expense types, and date ranges.
  
  
  
  Verify Data Entry:
  
  Review the entries in the travel request or expense report to ensure they are correct and match the configured per diem rates.
  Check for typos or incorrect selections that may lead to mismatches.
  
  
  
  Update Date Ranges:
  
  If the date of the travel or expense report is outside the configured date range, update the configuration to include the necessary date ranges.
  
  
  
  Consult with Administrators:
  
  If you suspect authorization issues, consult with your SAP system administrator to ensure you have the necessary permissions to access the per diem data.
  
  
  
  Testing:
  
  After making any changes, test the entries again to see if the error persists.
  
  
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PR05 (Travel Expenses) or TRIP (Travel Management) to access and manage travel-related entries.
  Documentation: Refer to SAP Help documentation for detailed guidance on configuring per diem rates and troubleshooting related issues.
  Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement the necessary solutions to resolve it.