How To Fix 56350 - Deleting the advance is not permitted

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 350

• Message text: Deleting the advance is not permitted

What causes this issue?

You are trying to delete a previously entered advance from &V1& &V2&.
In order to make it possible to document the history of advances
accurately, advances that have been entered in the past cannot be
changed subsequently.
The advance is therefore not ready for input and cannot be deleted.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a new advance with the same amount but as a negative value. Since
the amounts cancel each other out, you thus cancel the advance amount.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56350 - Deleting the advance is not permitted ?

  The SAP error message 56350, "Deleting the advance is not permitted," typically occurs in the context of financial transactions, particularly when dealing with advance payments or down payments in the SAP system. This error indicates that the system is preventing the deletion of an advance payment due to certain constraints or conditions.
  Causes:
  
  Document Status: The advance payment may be linked to other financial documents (like invoices or credit memos) that are already processed. If the advance is referenced in a subsequent transaction, it cannot be deleted.
  Posting Period: The posting period for the advance payment may be closed, preventing any modifications or deletions.
  Configuration Settings: Certain configuration settings in the SAP system may restrict the deletion of advance payments based on business rules or company policies.
  Authorization Issues: The user may not have the necessary permissions to delete the advance payment.
  
  Solutions:
  
  Check Document Links: Review if the advance payment is linked to any other documents. If it is, you may need to reverse or delete those linked documents first.
  Open Posting Period: Ensure that the posting period for the advance payment is open. If it is closed, you may need to open it temporarily to make the necessary changes.
  Review Configuration: Consult with your SAP configuration team to understand if there are any specific settings that prevent the deletion of advance payments. Adjustments may be needed based on business requirements.
  User Authorization: Verify that the user attempting to delete the advance payment has the appropriate authorizations. If not, the user may need to request additional permissions.
  Use Alternative Methods: If deletion is not possible, consider using alternative methods such as reversing the advance payment or adjusting it through other financial transactions.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FB08 (Reverse Document) or FBL1N (Vendor Line Item Display) to analyze the status of the advance payment.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Review SAP documentation or user manuals related to advance payments and financial transactions for additional context and guidance.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in financial modules.