How To Fix 56351 - Trip can not be deleted; Miles/kms cumulation limit exceeded

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 351

• Message text: Trip can not be deleted; Miles/kms cumulation limit exceeded

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 56351 - Trip can not be deleted; Miles/kms cumulation limit exceeded ?

  The SAP error message 56351, "Trip cannot be deleted; Miles/kms cumulation limit exceeded," typically occurs in the context of travel management within SAP systems, particularly when dealing with travel expenses and trip data. This error indicates that the cumulative distance (in miles or kilometers) for a trip exceeds a predefined limit set in the system, which prevents the deletion of the trip.
  Cause:
  
  Cumulative Distance Limit: The system has a configuration that sets a maximum allowable distance for trips. If the cumulative distance of the trip exceeds this limit, the system will not allow the deletion of the trip.
  Data Integrity: The restriction is in place to maintain data integrity and ensure that the travel data remains consistent and valid within the system.
  
  Solution:
  To resolve this error, you can consider the following steps:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for travel management in SAP. Look for the settings related to mileage or distance limits.
  You may need to consult with your SAP administrator or a functional consultant to adjust these limits if they are set too low for your organization's needs.
  
  
  
  Review Trip Data:
  
  Check the specific trip that is causing the error. Ensure that the trip data is accurate and that there are no discrepancies in the distance recorded.
  If the trip is valid and the distance is correct, you may need to adjust the cumulative distance limit.
  
  
  
  Delete Related Entries:
  
  If the trip is linked to other entries (like expense reports or travel requests), ensure that those entries are also reviewed. Sometimes, related entries can affect the ability to delete a trip.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PR05 (for travel expenses) or PR03 (for travel planning) to manage and review trips and expenses.
  You may also use SE38 to run reports that can help identify trips with high cumulative distances.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for more detailed information on travel management and error handling.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that might address this specific error or provide updates and patches.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed.
  Training: Consider training sessions for users involved in travel management to better understand the system's limitations and configurations.
  
  By following these steps, you should be able to address the error message and manage your travel data effectively within the SAP system.