How To Fix 56219 - Trip end must be later than end of archiving (&1)

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 219

• Message text: Trip end must be later than end of archiving (&1)

What causes this issue?

The trip data for personnel number &V2& is archived until &V1&
inclusively. Trips can only be saved if their end dates are after &V1&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56219 - Trip end must be later than end of archiving (&1) ?

  The SAP error message 56219, which states "Trip end must be later than end of archiving (&1)," typically occurs in the context of travel management or travel expense processing within SAP. This error indicates that the end date of a trip you are trying to create or modify is earlier than the end date of the archiving period defined in the system.
  Cause:
  The primary cause of this error is that the trip end date you are trying to enter is before the date when the relevant data was archived. In SAP, archiving is a process that moves data that is no longer actively used to a separate storage area to improve system performance. When data is archived, it is no longer available for processing in the same way as active data.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Trip Dates: Ensure that the end date of the trip you are entering is after the end date of the archiving period. You may need to adjust the trip end date accordingly.
  
  
  Review Archiving Settings: If you have access to the system configuration, check the archiving settings to understand the archiving period. This can usually be found in the transaction code SARA (Archive Administration).
  
  
  Consult with Your SAP Administrator: If you are unsure about the archiving settings or how to adjust the trip dates, consult with your SAP administrator or the person responsible for managing SAP configurations in your organization.
  
  
  Data Retrieval: If you need to access archived data for any reason, you may need to retrieve it from the archive, but this typically requires specific permissions and processes.
  
  
  Documentation and Training: Ensure that users involved in travel management are trained on the implications of archiving and how it affects data entry.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving) and PR05 (for travel expenses) to navigate the system effectively.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as SAP frequently releases updates that may address specific issues.
  User Manuals: Refer to user manuals or documentation specific to your organization’s SAP implementation for additional guidance on travel management processes.
  
  By following these steps, you should be able to resolve the error and proceed with your travel management tasks in SAP.