How To Fix 56218 - Trip &1: Trip end must be later than end of archiving (&2)

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 218

• Message text: Trip &1: Trip end must be later than end of archiving (&2)

What causes this issue?

The trip data for personnel number &V3& is archived until &V2&
inclusively. Trips can only be saved if their end dates are after &V2&.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56218 - Trip &1: Trip end must be later than end of archiving (&2) ?

  The SAP error message 56218, which states "Trip &1: Trip end must be later than end of archiving (&2)," typically occurs in the context of travel management or trip management within the SAP system. This error indicates that the end date of a trip is set to a time that is earlier than the end date of the archiving period defined in the system.
  Cause:
  The error is caused by the following:
  
  The trip end date you are trying to enter or modify is earlier than the end date of the archiving period. This means that the trip you are trying to process is outside the allowed time frame for data that has been archived.
  The archiving settings in the SAP system have been configured in such a way that trips with end dates before a certain point cannot be processed.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Trip Dates: Verify the end date of the trip you are trying to create or modify. Ensure that it is set to a date that is later than the end of the archiving period.
  
  
  Review Archiving Settings: Check the archiving settings in your SAP system. You can do this by navigating to the relevant configuration settings in the SAP system (usually found in the IMG under Travel Management). Look for the archiving object related to trips and see what the end date of the archiving period is.
  
  
  Adjust Trip Dates: If the trip end date is indeed earlier than the archiving end date, you will need to adjust the trip end date to a later date that falls within the allowed range.
  
  
  Consult with SAP Basis or Functional Team: If you are unsure about the archiving settings or how to change them, consult with your SAP Basis or functional team. They can provide insights into the archiving strategy and help you adjust the settings if necessary.
  
  
  Data Consistency Check: Ensure that there are no inconsistencies in the data that might be causing this issue. Sometimes, data integrity issues can lead to unexpected errors.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that helps manage data by moving older data to a separate storage area. This is done to improve system performance and manage database size.
  Travel Management Configuration: Understanding the configuration settings for travel management in SAP can help prevent similar issues in the future. Familiarize yourself with the relevant settings in the IMG (Implementation Guide).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  
  By following these steps, you should be able to resolve the error message 56218 and successfully manage your trip data within the SAP system.