How To Fix 56123 - This trip cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 123

• Message text: This trip cannot be deleted

What causes this issue?

There are two reasons why this trip can not be deleted:
RESET N1
This trip has already been transferred to accounting and can no longer
be deleted due to auditing reasons.
The trip was not processed with the travel calendar.
Trips which have been entered by another entry method can contain data
which cannot be displayed in the travel calendar. Such trips can
therefore not be deleted in the travel calendar.

How to fix this error?

Check if the trip has already been transferred to accounting.
RESET N1
If the trip has <ZH>already</> been transferred, you can not delete it.
If the trip has <ZH>not</> been transferred, change to the relevant
entry scenario to be able to display all of the trip facts. Then you
can delete the trip.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56123 - This trip cannot be deleted ?

  The SAP error message 56123, which states "This trip cannot be deleted," typically occurs in the context of travel management within the SAP system. This error can arise due to various reasons, and understanding the cause is essential for finding a solution. Here are some common causes and potential solutions:
  Causes:
  
  Trip Status: The trip may be in a status that does not allow deletion. For example, if the trip has already been processed for payment or is in a completed status, it may not be deletable.
  Dependencies: There may be dependencies or linked documents (like expense reports or invoices) that prevent the deletion of the trip.
  Authorization Issues: The user may not have the necessary authorizations to delete the trip.
  System Configuration: Certain configurations in the SAP system may restrict the deletion of trips based on business rules or settings.
  
  Solutions:
  
  Check Trip Status: Verify the status of the trip. If it is in a completed or processed state, you may need to reverse or cancel the trip instead of deleting it.
  Review Linked Documents: Check for any linked documents or transactions associated with the trip. If there are expense reports or invoices, they may need to be deleted or reversed first.
  Authorization Check: Ensure that the user attempting to delete the trip has the necessary permissions. If not, contact your SAP administrator to obtain the required authorizations.
  Consult Configuration: If the issue persists, consult with your SAP configuration team to understand if there are any specific settings that prevent deletion and if adjustments can be made.
  Use Transaction Codes: Depending on your SAP version, you may use specific transaction codes (like PR05 for travel expenses) to manage trips and check their details.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP frequently updates its knowledge base with solutions for common problems.
  Documentation: Refer to the SAP Help Portal for detailed documentation on travel management and the specific transaction codes you are using.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.