How To Fix 56101 - &1 for PersNo &2 missing betw. &3 and &4

SAP Error Message - Details

• Message type: E = Error

• Message class: 56 - HR TRAVEL: Messages for Trip Costs Dialog

• Message number: 101

• Message text: &1 for PersNo &2 missing betw. &3 and &4

What causes this issue?

For the trip time entered, no complete personnel control record could
be found for the current personnel number.

How to fix this error?

Check the infotypes for Travel Expenses:
Infotype 0000 Actions;
Infotype 0001 Organizational Assignment;
Infotype 0002 Personal data;
Infotype 0006 Addresses;
Infotype 0009 Bank Details;
Infotype 0017 Travel Privileges;
Infotype 0027 Cost Distribution.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 56101 - &1 for PersNo &2 missing betw. &3 and &4 ?

  The SAP error message 56101 typically indicates that there is a missing personnel number (PersNo) for a specific time period. This error often arises in the context of HR or payroll processing when the system expects to find data for a particular employee but cannot locate it for the specified date range.
  Cause:
  
  
  Missing Data: The personnel number (&2) does not have any records in the system for the specified date range (&3 to &4). This could be due to:
  
  The employee has not been hired yet.
  The employee has left the company and their records have been archived or deleted.
  Data entry errors or omissions in the employee's records.
  
  
  
  Incorrect Date Range: The date range specified may not align with the employee's active employment period.
  
  
  Configuration Issues: There may be issues with the configuration of the HR module or payroll settings that prevent the system from recognizing the employee's records.
  
  
  Solution:
  
  
  Check Employee Status: Verify the employment status of the personnel number in question. Ensure that the employee is active and that their records exist for the specified date range.
  
  
  Review Data Entry: Check for any data entry errors. Ensure that the employee's records are complete and accurate, including hiring dates, termination dates, and any relevant payroll information.
  
  
  Adjust Date Range: If the date range is incorrect, adjust it to match the employee's active employment period.
  
  
  Data Retrieval: If the employee has left the company, ensure that their records are not archived or deleted in a way that prevents access to the necessary data.
  
  
  Consult HR Module Configuration: If the issue persists, consult with your SAP HR module configuration to ensure that everything is set up correctly. This may involve checking infotypes, payroll areas, and other related settings.
  
  
  SAP Notes and Support: If you are unable to resolve the issue, consider checking SAP Notes for any known issues related to this error message. You may also want to reach out to SAP support for further assistance.
  
  
  Related Information:
  
  Infotypes: In SAP HR, employee data is stored in infotypes. Ensure that the relevant infotypes for the employee are populated correctly.
  Transaction Codes: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  Payroll Processing: If this error occurs during payroll processing, ensure that all necessary payroll-related infotypes are filled out correctly.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.