How To Fix 4F268 - RG23D entry will not be done for the excess GR quantity

SAP Error Message - Details

• Message type: E = Error

• Message class: 4F - Message class for India localization

• Message number: 268

• Message text: RG23D entry will not be done for the excess GR quantity

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 4F268 - RG23D entry will not be done for the excess GR quantity ?

  The SAP error message 4F268 with the description "RG23D entry will not be done for the excess GR quantity" typically occurs in the context of the RG23D report, which is used for tracking excise duty in India. This error indicates that there is an issue with the Goods Receipt (GR) quantity that exceeds the allowed or expected quantity for the specific material or transaction.
  Cause:
  
  
  Excess Quantity: The primary cause of this error is that the quantity being received (GR) exceeds the quantity that was originally planned or allowed for that particular transaction. This can happen if:
  
  The GR quantity entered is greater than the quantity specified in the purchase order or the delivery note.
  There is a mismatch between the GR quantity and the quantity that has been recorded in the RG23D register.
  
  
  
  Configuration Issues: There may be configuration settings in the system that restrict the amount of GR that can be processed for excise duty purposes.
  
  
  Document Status: The document may be in a status that does not allow for further processing, such as being blocked or already processed.
  
  
  Solution:
  
  
  Check GR Quantity: Verify the quantity being entered in the Goods Receipt against the purchase order or delivery note. Ensure that the quantity does not exceed the allowed amount.
  
  
  Adjust Purchase Order: If the excess quantity is valid, consider adjusting the purchase order to reflect the correct quantity. This may involve creating a new purchase order or modifying the existing one.
  
  
  Review RG23D Configuration: Check the configuration settings related to excise duty and RG23D in the SAP system. Ensure that the settings allow for the processing of the expected quantities.
  
  
  Document Review: Review the status of the document in question. If it is blocked or has already been processed, you may need to resolve those issues before attempting to process the GR again.
  
  
  Consult with SAP Support: If the issue persists, it may be beneficial to consult with your SAP support team or refer to SAP Notes for any known issues or patches related to this error.
  
  
  Related Information:
  
  RG23D Report: This report is specifically used for tracking excise duty on goods received and is crucial for compliance with Indian tax regulations.
  Goods Receipt Process: Understanding the goods receipt process in SAP, including how it interacts with purchase orders and inventory management, can help in troubleshooting similar issues.
  SAP Notes: Check SAP Notes for any updates or specific fixes related to this error message, as SAP frequently releases updates that may address known issues.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.