How To Fix 3W203 - Invalid PAYE Reference number &

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 203

• Message text: Invalid PAYE Reference number &

What causes this issue?

The PAYE reference number is invalid according to the Check Digit
Verification routine specified by the South African Receiver of
Revenue.

How to fix this error?

Enter a valid PAYE reference number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W203 - Invalid PAYE Reference number & ?

  The SAP error message "3W203 Invalid PAYE Reference number" typically relates to issues with the Pay As You Earn (PAYE) reference number used in payroll processing. This error can occur in various contexts, such as during payroll runs, tax reporting, or when submitting employee tax information.
  Causes:
  
  Incorrect PAYE Reference Number: The PAYE reference number entered may be incorrect or not formatted properly.
  Missing Configuration: The system may not be configured correctly to recognize the PAYE reference number.
  Data Entry Errors: Manual entry errors, such as typos or incorrect characters, can lead to this error.
  Outdated Information: The PAYE reference number may have changed, and the system has not been updated with the new information.
  Integration Issues: If the PAYE reference number is being pulled from another system, there may be integration issues causing the number to be invalid.
  
  Solutions:
  
  Verify PAYE Reference Number: Check the PAYE reference number for accuracy. Ensure that it matches the official number provided by the tax authority.
  Update Configuration: If the PAYE reference number is not recognized, ensure that the relevant configuration settings in SAP are correct. This may involve checking the payroll schema or tax configuration.
  Correct Data Entry: If the error is due to manual entry, correct any typos or formatting issues in the PAYE reference number.
  Consult with Payroll Administrator: If you are unsure about the correct PAYE reference number or how to configure it, consult with your payroll administrator or SAP support team.
  Check for Updates: Ensure that your SAP system is up to date with the latest patches and updates, as this can sometimes resolve issues related to tax processing.
  Review Integration Settings: If the PAYE reference number is being imported from another system, review the integration settings to ensure that data is being transferred correctly.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the PAYE reference number error.
  Documentation: Refer to SAP documentation for payroll processing and tax reporting to understand how PAYE reference numbers should be configured and used.
  Support Forums: Consider visiting SAP community forums or support channels for additional insights and solutions from other users who may have encountered the same issue.
  
  If the problem persists after trying these solutions, it may be necessary to escalate the issue to SAP support for further assistance.