How To Fix 3W201 - No employees where selected for Tax Certificate generation

SAP Error Message - Details

• Message type: E = Error

• Message class: 3W - HR: Message Class South Africa

• Message number: 201

• Message text: No employees where selected for Tax Certificate generation

What causes this issue?

The tax certificate generation process did not select any employees for
whom tax certificates could be processed.
Either:
Your selection criteria during the generation step (report RPCTCGW0)
excluded all employees. Check your entries in the fields 'PAYE
reference number' or 'tax year' fields.
All employees for your selection have been processed in a previous run.
As these tax certificates have not been cancelled, you cannot process
the run again.
All employees for your selection have been excluded via the selection
step Include/Exclude Employees (report RPCTCSW0).

How to fix this error?

Locate the inconsistent information entered and make any appropriate
changes.
Rerun the tax certificate generation process.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 3W201 - No employees where selected for Tax Certificate generation ?

  The SAP error message 3W201: No employees were selected for Tax Certificate generation typically occurs when you attempt to generate tax certificates (like the IRP5 in South Africa) but the system does not find any employees that meet the selection criteria. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  No Employees in the Selection Criteria: The selection criteria you have set do not match any employees in the system. This could be due to incorrect date ranges, employee status, or other filters.
  Employee Data Issues: Employees may not have the necessary data filled in (e.g., tax information, employment status) to qualify for the tax certificate generation.
  Incorrect Payroll Period: The payroll period selected may not correspond to the period for which tax certificates are being generated.
  Authorization Issues: The user may not have the necessary authorizations to access the employee data required for tax certificate generation.
  Configuration Issues: There may be configuration issues in the payroll or tax settings that prevent the system from recognizing eligible employees.
  
  Solutions:
  
  Check Selection Criteria: Review the selection criteria used for generating the tax certificates. Ensure that the date range, employee status, and other filters are correctly set to include the employees you expect.
  Verify Employee Data: Ensure that the employees have all the necessary data filled in, including tax numbers, employment status, and any other relevant information required for tax certificate generation.
  Review Payroll Period: Confirm that you are using the correct payroll period for which the tax certificates should be generated. Make sure that the payroll has been processed for that period.
  Check Authorizations: Ensure that the user attempting to generate the tax certificates has the necessary authorizations to access the employee data.
  Consult Configuration Settings: Review the configuration settings related to payroll and tax certificate generation to ensure they are set up correctly. This may involve checking the payroll schema, tax configuration, and any related settings.
  Run Reports: Use relevant SAP reports (like the payroll results report) to check if there are any employees processed in the payroll for the selected period.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PC00_MXX_CALC (for payroll processing) and S_AHR_61016300 (for tax certificate generation).
  Documentation: Refer to SAP documentation or help files for specific details on tax certificate generation and the requirements for employee data.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.