How To Fix 32101 - Postal code on data carrier & not same as master data & (pers.no. &)

SAP Error Message - Details

• Message type: E = Error

• Message class: 32 - HR: Public Sector Austria

• Message number: 101

• Message text: Postal code on data carrier & not same as master data & (pers.no. &)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 32101 - Postal code on data carrier & not same as master data & (pers.no. &) ?

  The SAP error message 32101 typically indicates a mismatch between the postal code on a data carrier (such as a personnel file or employee record) and the postal code stored in the master data for that employee. This error often arises in the context of HR or payroll processing, where accurate address information is crucial for various functions, including tax calculations, benefits administration, and compliance with local regulations.
  Cause:
  
  Data Entry Error: The postal code entered in the employee's record may have been mistyped or incorrectly formatted.
  Master Data Update: The master data for the employee may have been updated (e.g., a change of address) without corresponding updates to the data carrier.
  Integration Issues: If the data is being pulled from different systems or modules, there may be synchronization issues leading to discrepancies.
  Configuration Issues: There may be configuration settings in the SAP system that are causing the mismatch to be flagged.
  
  Solution:
  
  Verify Data: Check the postal code in the employee's master data and compare it with the postal code on the data carrier. Ensure that both are correct and consistent.
  Update Records: If discrepancies are found, update the postal code in either the master data or the data carrier to ensure they match.
  Data Validation: Implement data validation checks during data entry to minimize the risk of future mismatches.
  Reprocess Data: After correcting the postal code, reprocess the relevant transactions or reports to ensure that the changes take effect.
  Consult Documentation: Review SAP documentation or consult with your SAP support team for specific guidance related to your system configuration.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA30 (Maintain HR Master Data) to view and edit employee records.
  Data Consistency Checks: Regularly perform data consistency checks to identify and resolve discrepancies in master data.
  User Training: Ensure that users responsible for data entry are trained on the importance of accurate address information and the potential implications of errors.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be updates or fixes available.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or consult with an SAP expert for further assistance.