How To Fix 32065 - Employee was assigned to a non-existent employee subgroup

SAP Error Message - Details

• Message type: E = Error

• Message class: 32 - HR: Public Sector Austria

• Message number: 065

• Message text: Employee was assigned to a non-existent employee subgroup

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 32065 - Employee was assigned to a non-existent employee subgroup ?

  The SAP error message 32065, which states "Employee was assigned to a non-existent employee subgroup," typically occurs in the Human Capital Management (HCM) module when there is an issue with the employee subgroup configuration. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Incorrect Employee Subgroup: The employee subgroup assigned to the employee does not exist in the system. This can happen if the subgroup was deleted or if there was a typo when assigning the subgroup.
  Configuration Issues: The employee subgroup may not be properly configured in the system, or it may not be linked to the relevant personnel area or employee group.
  Data Migration Issues: If data was migrated from another system, there may have been errors in the mapping of employee subgroups.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to view or assign the subgroup.
  
  Solution:
  
  
  Check Employee Subgroup Configuration:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to Personnel Management > Personnel Administration > Employee Subgroups.
  Verify that the employee subgroup in question exists and is correctly configured.
  
  
  
  Correct the Employee Assignment:
  
  Use transaction code PA30 (Maintain HR Master Data) to check the employee's data.
  Look for the employee subgroup field and ensure it is assigned correctly. If it is incorrect, update it with a valid subgroup.
  
  
  
  Review Personnel Area and Employee Group:
  
  Ensure that the employee subgroup is assigned to the correct personnel area and employee group. This can be checked in the same configuration area mentioned above.
  
  
  
  Data Migration Review:
  
  If the error occurred after a data migration, review the mapping of employee subgroups during the migration process to ensure that all subgroups were correctly transferred.
  
  
  
  Authorization Check:
  
  Ensure that the user has the necessary authorizations to view and assign employee subgroups. This can be checked with the security team or through transaction SU53 to analyze authorization issues.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  PA30: Maintain HR Master Data
  SPRO: Customizing Implementation Guide
  SU53: Display Authorization Check
  
  
  Documentation: Refer to SAP Help documentation for detailed information on employee subgroups and their configuration.
  Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting SAP Notes for any known issues related to this error.
  
  By following these steps, you should be able to identify and resolve the issue related to the error message 32065 in SAP.