How To Fix 25233 - Document parts and versions suggested by system. Please check!

SAP Error Message - Details

• Message type: E = Error

• Message class: 25 - DDS: document distribution (DMS)

• Message number: 233

• Message text: Document parts and versions suggested by system. Please check!

What causes this issue?

When you call the function <ZH>Start distribution with recipient list
</>, the recipient list is used as a template. Since the documents are
saved without a document part or version in recipient lists, the system
enters a document automatically.
RESET N1
Determining the document according to the alphanumeric sequence
Document part 000 always has priority.
The last released version is used.
If there is no released version available, the last version according
to its date is taken.
If there are several versions for <ZH>one</> date, the highest version
is taken.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check whether the document versions have been determined are the ones
you want to distribute.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message 25233 - Document parts and versions suggested by system. Please check! ?

  The SAP error message 25233, which states "Document parts and versions suggested by system. Please check!", typically occurs in the context of document management within SAP, particularly when dealing with document versions or parts that are not properly aligned or are missing.
  Cause:
  
  Missing Document Parts: The system is unable to find the document parts or versions that are expected to be associated with the document.
  Incorrect Document Versioning: There may be inconsistencies in the versioning of documents, where the system suggests versions that do not exist or are not accessible.
  Authorization Issues: The user may not have the necessary permissions to access certain document parts or versions.
  Configuration Issues: There may be configuration problems in the document management system that lead to incorrect suggestions.
  
  Solution:
  
  Check Document Parts: Verify that all required document parts are uploaded and available in the system. Ensure that the document structure is complete.
  Review Document Versions: Check the version history of the document to ensure that the versions suggested by the system are valid and exist in the repository.
  User Authorizations: Ensure that the user has the necessary authorizations to view and access the document parts and versions. This may involve checking roles and permissions in the SAP system.
  System Configuration: Review the configuration settings for document management in SAP. Ensure that the settings align with the expected behavior for document versioning and part management.
  Consult Documentation: Refer to SAP documentation or help resources for specific guidance on handling document management errors.
  Contact SAP Support: If the issue persists, consider reaching out to SAP support for further assistance, especially if it appears to be a system bug or a more complex issue.
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide patches and updates.
  Transaction Codes: Familiarize yourself with relevant transaction codes related to document management, such as CV01N (Create Document), CV02N (Change Document), and CV03N (Display Document).
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to diagnose and resolve the error message 25233 in SAP.