How To Fix 1G636 - Reactivation not possible; &1 used from balancing until &2

SAP Error Message - Details

• Message type: E = Error

• Message class: 1G - BKK: Konditionen

• Message number: 636

• Message text: Reactivation not possible; &1 used from balancing until &2

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1G636 - Reactivation not possible; &1 used from balancing until &2 ?

  The SAP error message 1G636 indicates that a reactivation of a document is not possible because the document has been used in a balancing transaction between two specified dates. This typically occurs in the context of financial accounting or controlling, where certain documents cannot be reactivated if they have already been processed in a way that affects the financial statements or balances.
  Cause:
  
  Document Usage: The document you are trying to reactivate has been used in a balancing transaction (e.g., a journal entry, a financial posting) between the specified dates.
  Period Closure: The financial period may be closed, preventing any changes to documents that have been posted in that period.
  Data Integrity: SAP enforces data integrity rules to ensure that financial data remains consistent and accurate. Reactivating a document that has been used in subsequent transactions could lead to inconsistencies.
  
  Solution:
  
  Check Document Usage: Review the document to see how it has been used in transactions. You can do this by checking the document flow or related postings.
  Reversal Instead of Reactivation: If the document needs to be corrected, consider reversing the document instead of reactivating it. This will create a new document that negates the effects of the original.
  Consult with Finance Team: If you are unsure about the implications of reactivating or reversing the document, consult with your finance or accounting team to understand the best course of action.
  Period Opening: If the document needs to be reactivated for legitimate reasons, you may need to open the financial period in which the document was posted. This should be done with caution and typically requires authorization.
  SAP Notes and Support: Check for any relevant SAP Notes that may provide additional guidance or solutions for this specific error message. If necessary, contact SAP support for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to document management, such as FB03 (Display Document), FB08 (Reverse Document), and others that may help in analyzing the document's status.
  Document Flow: Use the document flow feature to trace how the document has been used in other transactions.
  User Authorizations: Ensure that you have the necessary authorizations to perform reactivations or reversals, as these actions may be restricted based on user roles.
  
  By following these steps, you should be able to address the error message and take appropriate action regarding the document in question.