How To Fix 1B_ARCHIVING038 - Business check: Prenote status not valid for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: 1B_ARCHIVING - BKK: Archiving

• Message number: 038

• Message text: Business check: Prenote status not valid for archiving

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1B_ARCHIVING038 - Business check: Prenote status not valid for archiving ?

  The SAP error message 1B_ARCHIVING038 indicates that there is a business check failure related to the prenote status of a payment document, which is preventing the archiving process from proceeding. This error typically arises when the system detects that the prenote status of certain payment documents does not meet the criteria required for archiving.
  Cause:
  The error is caused by the presence of payment documents that have a prenote status that is not valid for archiving. Prenotes are typically used in electronic payment processing to notify the bank of upcoming transactions. If the prenote status is not in a state that allows for archiving (for example, if it is still pending or has not been fully processed), the archiving process will be halted.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Prenote Status: Review the prenote status of the payment documents that are causing the error. You can do this by using transaction codes such as FBL1N (Vendor Line Item Display) or FBL3N (G/L Account Line Item Display) to identify the documents with invalid prenote statuses.
  
  
  Update or Clear Prenote Status: If you find payment documents with a prenote status that is not valid for archiving, you may need to update their status. This could involve:
  
  Completing the prenote process if it is still pending.
  Deleting or reversing the prenote if it is no longer needed.
  Ensuring that all necessary transactions related to the prenote have been completed.
  
  
  
  Run Archiving Object: After addressing the prenote status, you can attempt to run the archiving process again. Use the appropriate transaction for archiving (e.g., SARA for archiving objects) and check if the error persists.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving and prenote processing for any specific guidelines or updates that may apply to your version of SAP.
  
  
  Contact SAP Support: If the issue persists after taking the above steps, consider reaching out to SAP support for further assistance. They may provide additional insights or patches that could resolve the issue.
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. It is essential to ensure that all business checks are satisfied before archiving.
  Prenote Process: Understanding how prenotes work in your payment processing setup can help in managing their statuses effectively.
  Transaction Codes: Familiarize yourself with relevant transaction codes for monitoring and managing payment documents and their statuses.
  
  By following these steps, you should be able to address the error message and successfully proceed with the archiving process.