How To Fix 1B_ARCHIVING040 - Business check: Latest prenote must remain in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: 1B_ARCHIVING - BKK: Archiving

• Message number: 040

• Message text: Business check: Latest prenote must remain in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1B_ARCHIVING040 - Business check: Latest prenote must remain in the system ?

  The SAP error message 1B_ARCHIVING040 indicates that there is a business check related to the archiving of prenotes in the system. Specifically, it states that the latest prenote must remain in the system, which means that the system is preventing the archiving of certain data because it is still required for business processes.
  Cause:
  The error typically occurs when you attempt to archive data related to prenotes (pre-notification of payments) that are still active or necessary for ongoing business operations. The system enforces this rule to ensure that the latest prenote remains accessible for reference or processing.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Latest Prenote: Check the prenote records in the system to identify which one is considered the latest. You can do this by reviewing the prenote data in the relevant transaction (e.g., transaction code F110 for payment processing).
  
  
  Review Business Processes: Ensure that there are no ongoing business processes that require the latest prenote. If there are pending transactions or processes that depend on this prenote, you may need to complete or finalize those processes before proceeding.
  
  
  Adjust Archiving Settings: If the prenote is no longer needed for business purposes, you may need to adjust the archiving settings or criteria to allow for the archiving of older prenotes while retaining the latest one.
  
  
  Consult Documentation: Review SAP documentation or consult with your SAP Basis or functional team to understand the specific archiving policies and procedures in your organization.
  
  
  Use Transaction Codes: Utilize relevant transaction codes to manage prenote records. For example, you can use transaction codes like SARA (Archive Administration) to manage archiving objects.
  
  
  Seek Help from SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They can provide guidance based on the specific configuration and version of your SAP system.
  
  
  Related Information:
  
  Archiving Objects: Understand the archiving objects related to financial transactions and prenotes in SAP. This can help you manage data retention policies effectively.
  Transaction Codes: Familiarize yourself with transaction codes related to payment processing and archiving, such as F110 (Automatic Payment Transactions) and SARA (Archive Administration).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide additional guidance on archiving prenotes.
  
  By following these steps, you should be able to address the error message and proceed with your archiving activities in SAP.