How To Fix 1B_ARCHIVING006 - Last bank statement is retained in the system

SAP Error Message - Details

• Message type: E = Error

• Message class: 1B_ARCHIVING - BKK: Archiving

• Message number: 006

• Message text: Last bank statement is retained in the system

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message 1B_ARCHIVING006 - Last bank statement is retained in the system ?

  The SAP error message 1B_ARCHIVING006 indicates that the last bank statement is retained in the system, which prevents the archiving of bank statement data. This typically occurs when there are still references to the last bank statement in the system, and it needs to be cleared before archiving can proceed.
  Cause:
  
  Unprocessed Transactions: There may be unprocessed transactions or postings related to the last bank statement that need to be addressed.
  Open Items: There could be open items in the accounts that are linked to the bank statement.
  Retention Settings: The system may have specific retention settings that prevent the archiving of certain data until certain conditions are met.
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check for Open Items:
  
  Go to the relevant accounts (e.g., customer or vendor accounts) and check for any open items that are linked to the last bank statement.
  Clear or process these open items as necessary.
  
  
  
  Review Bank Statement Processing:
  
  Ensure that all transactions related to the last bank statement have been processed. This includes checking for any manual entries or adjustments that may need to be made.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like FF67 (for manual bank statement processing) or FF68 (for clearing) to review and manage bank statements and their related transactions.
  
  
  
  Check Archiving Settings:
  
  Review the archiving settings in the system to ensure that they are configured correctly. This can be done through transaction SARA (Archive Administration).
  Make sure that the archiving object for bank statements is set up properly.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help files for specific details on the archiving process for bank statements and any prerequisites that need to be fulfilled.
  
  
  
  Contact Support:
  
  If the issue persists after checking the above points, consider reaching out to your SAP support team or consulting with SAP support for further assistance.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process in SAP that allows you to remove data from the database to improve performance and manage data growth. It is essential to ensure that all dependencies and references to the data are resolved before archiving.
  Bank Statement Processing: Understanding how bank statements are processed in SAP can help in troubleshooting issues related to archiving. Familiarize yourself with the bank accounting module and related transaction codes.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance on archiving bank statements.
  
  By following these steps, you should be able to resolve the error and successfully archive the bank statement data.