How To Fix 06312 - Purchasing info record & & & & already exists

SAP Error Message - Details

• Message type: E = Error

• Message class: 06 -

• Message number: 312

• Message text: Purchasing info record & & & & already exists

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message 06312 - Purchasing info record & & & & already exists ?

  The SAP error message "06312 Purchasing info record & & & & already exists" typically occurs when you are trying to create a new purchasing info record (PIR) for a material and vendor combination that already exists in the system. This error indicates that the system has detected a duplicate entry based on the criteria defined for the purchasing info records.
  Cause:
  
  Duplicate Entry: The most common cause is that there is already an existing purchasing info record for the specified material and vendor combination.
  Incorrect Data Entry: Sometimes, the data entered may not match the existing records due to minor discrepancies (e.g., different purchasing organization, plant, etc.).
  System Configuration: The configuration settings in the SAP system may allow for certain combinations that are not being adhered to during data entry.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction code ME13 (Display Purchasing Info Record) to check if a purchasing info record already exists for the specified material and vendor.
  If it exists, you can either modify the existing record or use it as needed instead of creating a new one.
  
  
  
  Modify Existing Record: 
  
  If you need to change details in the existing purchasing info record, you can use transaction code ME12 (Change Purchasing Info Record) to update the necessary fields.
  
  
  
  Create with Different Parameters: 
  
  If you need to create a new record, ensure that you are using a different combination of parameters (e.g., different purchasing organization or plant) that does not conflict with existing records.
  
  
  
  Consult Documentation: 
  
  Review the SAP documentation or help files related to purchasing info records to understand the specific requirements and constraints.
  
  
  
  Check for Customizations: 
  
  If your organization has custom developments or enhancements, check with your SAP support team to see if there are any specific rules or validations that might be causing this error.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  ME11: Create Purchasing Info Record
  ME12: Change Purchasing Info Record
  ME13: Display Purchasing Info Record
  ME1M: Info Records by Material
  ME1L: Info Records by Vendor
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to purchasing info records.
  
  
  User Authorization: Ensure that you have the necessary authorizations to create or modify purchasing info records in the system.
  
  
  By following these steps, you should be able to resolve the error and manage your purchasing info records effectively.