How To Fix XW380 - File &1 doesn't belong to extract &2

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 380

• Message text: File &1 doesn't belong to extract &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW380 - File &1 doesn't belong to extract &2 ?

  The SAP error message XW380, which states "File &1 doesn't belong to extract &2," typically occurs in the context of data extraction processes, particularly when dealing with data transfer from SAP systems to external systems or files. This error indicates a mismatch between the file being processed and the expected extract.
  Cause:
  
  
  File Mismatch: The file specified in the error message (&1) does not correspond to the extract identifier (&2) that the system is expecting. This could happen if:
  
  The wrong file is being processed.
  The file has been altered or corrupted.
  The extract process was not completed successfully, leading to an incomplete or incorrect file.
  
  
  
  Incorrect Configuration: There may be a configuration issue in the data extraction setup, where the system is looking for a specific file format or naming convention that is not being met.
  
  
  Timing Issues: If the file is being processed before it is fully generated or if there are multiple processes trying to access the same file simultaneously, this can lead to this error.
  
  
  Solution:
  
  
  Verify File and Extract: Check that the file you are trying to process is indeed the correct one for the specified extract. Ensure that the file name and path match what the system expects.
  
  
  Re-run the Extraction: If the file is incorrect or corrupted, re-run the extraction process to generate a new file. Ensure that the extraction completes successfully before attempting to process the file again.
  
  
  Check Configuration: Review the configuration settings for the data extraction process. Ensure that all parameters are set correctly and that the system is looking for the right file format and naming conventions.
  
  
  File Locking: Ensure that no other processes are accessing the file at the same time. If necessary, implement file locking mechanisms to prevent concurrent access issues.
  
  
  Consult Logs: Check the SAP application logs for any additional error messages or warnings that might provide more context about the issue.
  
  
  Contact Support: If the issue persists after trying the above solutions, consider reaching out to SAP support or your internal IT team for further assistance.
  
  
  Related Information:
  
  SAP Notes: Look for relevant SAP Notes that might address this specific error or provide additional troubleshooting steps.
  Documentation: Review the documentation for the specific data extraction tool or process you are using, as there may be specific requirements or known issues.
  Community Forums: Check SAP community forums or other online resources where similar issues may have been discussed.
  
  By following these steps, you should be able to identify the cause of the XW380 error and implement a solution to resolve it.