How To Fix XW239 - File &1 has been scheduled for retrieval from archive

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 239

• Message text: File &1 has been scheduled for retrieval from archive

What causes this issue?

File &V2& has been scheduled to be retrieved from the archive. Archive
retrieval takes place asynchronously. A background job has been
scheduled to retrieve the file.

System Response

Once the archive retrieval job has completed, the corresponding data
extract log entry is updated.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW239 - File &1 has been scheduled for retrieval from archive ?

  The SAP error message XW239 indicates that a file has been scheduled for retrieval from the archive. This typically occurs in the context of SAP's data archiving process, where data is moved from the database to an archive for long-term storage and to improve system performance.
  Cause:
  
  Archiving Process: The message is generated when a request is made to retrieve a file that has been archived. This could be due to a user trying to access data that is no longer in the active database.
  Scheduled Retrieval: The system has queued the request for retrieval, which means that the file is not immediately available and will be retrieved at a later time.
  System Configuration: There may be issues with the configuration of the archiving process or the archive file itself.
  
  Solution:
  
  Check Archive Status: Verify the status of the archive retrieval process. You can do this by checking the archive management transactions in SAP (e.g., SARA).
  Monitor Background Jobs: If the retrieval is scheduled, monitor the background jobs to see when the retrieval will be completed. You can use transaction SM37 to check the status of background jobs.
  Review Archive Settings: Ensure that the archiving settings are correctly configured. This includes checking the archive file paths and ensuring that the necessary permissions are in place.
  Manual Retrieval: If the automatic retrieval is not working as expected, you may need to manually trigger the retrieval process using the appropriate transaction codes (e.g., SARA for archiving).
  Consult Documentation: Refer to SAP documentation or notes related to archiving and retrieval processes for specific guidance based on your SAP version.
  
  Related Information:
  
  Transaction Codes: 
  
  SARA: Archive Administration
  SARI: Archive Information System
  SM37: Monitor Background Jobs
  
  
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to archiving and retrieval.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  If the problem persists after following these steps, it may be necessary to consult with your SAP Basis team or SAP support for further assistance.