How To Fix XW228 - &1 duplicate records were removed

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 228

• Message text: &1 duplicate records were removed

What causes this issue?

For the current view the attribute flag <DS:DE.TXW_NODUPS>Eliminate
duplicate records</> has been set. In the current query &V1& duplicate
records were eliminated.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW228 - &1 duplicate records were removed ?

  The SAP error message XW228 indicates that duplicate records were found during a data processing operation, and as a result, the system has removed these duplicates. This message typically occurs in contexts where data integrity is crucial, such as during data uploads, data migrations, or when processing large datasets.
  Cause:
  
  
  Duplicate Data Entries: The primary cause of this error is the presence of duplicate records in the dataset being processed. This can happen due to:
  
  Data entry errors.
  Incorrect data extraction processes.
  Merging of datasets without proper deduplication.
  Issues in data import files (e.g., CSV, Excel) where the same record appears multiple times.
  
  
  
  Configuration Issues: Sometimes, the system configuration or the specific program logic may not handle duplicates correctly, leading to this error.
  
  
  Solution:
  
  
  Identify Duplicates: Before processing the data, identify and analyze the duplicate records. You can use tools like:
  
  SQL queries to find duplicates in the database.
  Excel functions (like COUNTIF) to check for duplicates in spreadsheets.
  
  
  
  Data Cleansing: Clean the data by removing or consolidating duplicate records. This can involve:
  
  Deleting unnecessary duplicates.
  Merging records if they contain complementary information.
  
  
  
  Adjust Data Import Settings: If you are importing data, check the settings or parameters of the import process to ensure it is configured to handle duplicates appropriately.
  
  
  Review Business Logic: If the error occurs during a specific transaction or process, review the business logic to ensure it correctly handles potential duplicates.
  
  
  Testing: After making changes, test the data processing again to ensure that the error does not recur.
  
  
  Related Information:
  
  Transaction Codes: Depending on the context, you may want to look into specific transaction codes related to data uploads or processing (e.g., LSMW, BAPIs).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation for guidelines on data handling and integrity checks.
  Support: If the issue persists, consider reaching out to SAP support for assistance, especially if it involves complex data structures or custom developments.
  
  By addressing the root cause of the duplicates and ensuring proper data management practices, you can prevent the XW228 error from occurring in the future.