How To Fix XW095 - View file &1 already exists as an extract with same name

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 095

• Message text: View file &1 already exists as an extract with same name

What causes this issue?

You want to create a view file with the name &V1&. However, there
exists already a data extract with the same name.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please choose another name for the view file.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XW095 - View file &1 already exists as an extract with same name ?

  The SAP error message XW095 indicates that there is an attempt to create or save an extract file with a name that already exists in the system. This typically occurs when you are trying to generate an extract for a report or data that has already been extracted previously with the same name.
  Cause:
  
  Duplicate Extract Name: The extract file you are trying to create has the same name as an existing extract file in the system.
  File Management: The system is designed to prevent overwriting existing files to avoid data loss or confusion.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Extracts:
  
  Navigate to the location where the extracts are stored and check if a file with the same name already exists.
  If it does, you can either delete the existing file if it is no longer needed or rename it.
  
  
  
  Rename the New Extract:
  
  When generating the new extract, use a different name that does not conflict with existing files. This can be done by appending a timestamp or a version number to the file name.
  
  
  
  Review Extract Management:
  
  If you frequently encounter this issue, consider implementing a naming convention for your extracts to avoid conflicts in the future.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or help resources related to the specific transaction or report you are using to understand any additional constraints or best practices.
  
  
  
  Related Information:
  
  Transaction Codes: Depending on the context of the error, you may be using specific transaction codes related to reporting or data extraction (e.g., RSA1 for Data Warehousing, SE38 for executing reports).
  SAP Notes: Check SAP Notes for any known issues or patches related to the specific version of SAP you are using.
  User Permissions: Ensure that you have the necessary permissions to create or modify extract files in the system.
  
  By following these steps, you should be able to resolve the XW095 error and successfully create your extract file.