How To Fix XW015 - No authorization to delete archived files

SAP Error Message - Details

• Message type: E = Error

• Message class: XW - DART - Data Retention Tool

• Message number: 015

• Message text: No authorization to delete archived files

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XW015 - No authorization to delete archived files ?

  The SAP error message XW015: No authorization to delete archived files typically occurs when a user attempts to delete archived files but does not have the necessary authorizations to perform this action. This can happen in various scenarios, such as when managing data archiving or performing system maintenance.
  Cause:
  The primary cause of this error is a lack of appropriate authorizations in the user's role. In SAP, access to certain functions, including the deletion of archived files, is controlled through authorization objects. If the user does not have the required permissions, the system will prevent them from executing the delete operation.
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after the error occurs to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  
  
  
  Review Authorization Roles:
  
  Review the roles assigned to the user in transaction PFCG. Ensure that the user has the necessary roles that include permissions for archiving and deleting archived files.
  
  
  
  Modify Authorization Roles:
  
  If the user lacks the necessary authorizations, you may need to modify the existing roles or create a new role that includes the required authorizations. The relevant authorization objects for archiving and deletion may include:
  
  S_ARCHIVE: This object controls access to archiving functions.
  S_DATASET: This object controls access to file operations, including delete permissions.
  
  
  
  
  
  Consult with Security Administrator:
  
  If you do not have the necessary permissions to change roles or authorizations, consult with your SAP security administrator or BASIS team. They can help you identify the missing authorizations and make the necessary adjustments.
  
  
  
  Testing:
  
  After making changes to the user’s authorizations, have the user log out and log back in to ensure that the new permissions take effect. Then, attempt the delete operation again.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  PFCG: Role Maintenance
  SARA: Archive Administration
  
  
  
  Documentation:
  
  Refer to SAP documentation on authorization management and data archiving for more detailed information on how to manage roles and authorizations effectively.
  
  
  
  Best Practices:
  
  Regularly review user roles and authorizations to ensure they align with current job responsibilities.
  Implement a change management process for authorizations to maintain security and compliance.
  
  
  
  By following these steps, you should be able to resolve the XW015 error and successfully delete archived files in SAP.