How To Fix XT656 - &1: &2 requests must still be approved

SAP Error Message - Details

• Message type: E = Error

• Message class: XT - Transport Management System

• Message number: 656

• Message text: &1: &2 requests must still be approved

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XT656 - &1: &2 requests must still be approved ?

  The SAP error message XT656 typically indicates that there are requests (such as purchase requisitions, purchase orders, or other types of requests) that require approval before they can proceed. This message is often encountered in the context of workflow processes where certain actions are contingent upon prior approvals.
  Cause:
  The error message XT656 occurs when:
  
  There are pending approval requests that have not yet been processed.
  The system is configured to require approvals for certain types of requests, and the necessary approvals have not been granted.
  The user is attempting to perform an action (like posting or processing a request) that is contingent upon the completion of these approvals.
  
  Solution:
  To resolve the XT656 error, you can take the following steps:
  
  
  Check Approval Status:
  
  Navigate to the relevant transaction (e.g., ME53N for purchase requisitions) and check the status of the requests.
  Look for any requests that are still pending approval.
  
  
  
  Review Workflow:
  
  If your organization uses SAP Workflow, check the workflow inbox for any pending approvals.
  Ensure that the appropriate approvers are notified and that they take action on the pending requests.
  
  
  
  Contact Approvers:
  
  If you identify that certain requests are pending approval, reach out to the designated approvers to remind them to review and approve the requests.
  
  
  
  Adjust Workflow Settings:
  
  If necessary, consult with your SAP administrator or workflow manager to review the workflow settings and ensure that they are configured correctly.
  
  
  
  Check User Permissions:
  
  Ensure that the user attempting to process the request has the necessary permissions to view and act on the requests.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or your organization's internal guidelines for handling approval processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME53N (Display Purchase Requisition), ME54N (Release Purchase Requisition), or others depending on the context of the request.
  Workflow Monitoring: Use transaction codes like SWI1 (Work Item Selection) or SWI2_FREQ (Work Item Overview) to monitor and manage workflow items.
  SAP Notes: Check for any SAP Notes related to this error message for additional insights or patches that may address specific issues.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or refer to SAP's support portal for further assistance.