How To Fix XMS_ADM422 - Delete history entries older than &1 (UTC)

SAP Error Message - Details

• Message type: E = Error

• Message class: XMS_ADM - XMS - Administration

• Message number: 422

• Message text: Delete history entries older than &1 (UTC)

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message XMS_ADM422 - Delete history entries older than &1 (UTC) ?

  The SAP error message XMS_ADM422 indicates that there are history entries in the system that are older than a specified date and time (in UTC) and need to be deleted. This message typically arises in the context of data management and system performance, particularly in systems that handle large volumes of data or transactions.
  Cause:
  
  Data Accumulation: Over time, the system accumulates a significant amount of historical data, which can lead to performance issues or exceed storage limits.
  Retention Policies: The system may have specific retention policies that dictate how long historical data should be kept. If these policies are not adhered to, the system may generate this error.
  System Configuration: The configuration settings for data retention and archiving may not be properly set, leading to the accumulation of outdated entries.
  
  Solution:
  
  
  Delete Old History Entries:
  
  You can manually delete the history entries that are older than the specified date. This can typically be done through transaction codes or specific programs designed for data management.
  Use transaction SARA (Archive Administration) to manage archiving and deletion of old data.
  You may also use transaction SLG1 to check logs related to the deletion process.
  
  
  
  Adjust Retention Settings:
  
  Review and adjust the retention settings in your system to ensure that historical data is managed according to your organization’s policies.
  This may involve configuring the archiving object settings to ensure that data is archived and deleted appropriately.
  
  
  
  Schedule Regular Cleanups:
  
  Implement a regular schedule for data cleanup and archiving to prevent the accumulation of old history entries in the future.
  This can be done using background jobs in SAP to automate the process.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to data archiving and management for specific instructions and best practices.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA (for archiving), SLG1 (for logs), and SM37 (for job monitoring).
  SAP Notes: Check for any SAP Notes that may provide additional guidance or patches related to this error message.
  Performance Monitoring: Regularly monitor system performance and data growth to proactively manage historical data.
  
  If the issue persists after attempting these solutions, it may be beneficial to consult with your SAP Basis team or reach out to SAP support for further assistance.