How To Fix XMS_ADM120 - List limited to 2000 entries. Restrict your selection

SAP Error Message - Details

• Message type: E = Error

• Message class: XMS_ADM - XMS - Administration

• Message number: 120

• Message text: List limited to 2000 entries. Restrict your selection

What causes this issue?

The system found more than 2.000 entries.

System Response

Only the 2.000 latest entries are displayed.

How to fix this error?

Restrict your selection.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XMS_ADM120 - List limited to 2000 entries. Restrict your selection ?

  The SAP error message XMS_ADM120 indicates that a list or selection has been limited to 2000 entries. This is a common restriction in SAP systems to prevent performance issues when handling large datasets. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  System Limitation: SAP has built-in limits to ensure that queries do not return excessively large datasets, which can lead to performance degradation.
  Configuration Settings: The limit of 2000 entries may be set in the system configuration or in the specific transaction you are using.
  Data Volume: The query or selection you are trying to execute is returning more than 2000 entries, triggering this error.
  
  Solutions:
  
  
  Restrict Your Selection:
  
  Modify your selection criteria to narrow down the results. This can include adding filters or conditions to your query to reduce the number of entries returned.
  Use specific date ranges, statuses, or other relevant fields to limit the dataset.
  
  
  
  Pagination:
  
  If the transaction supports it, consider implementing pagination to retrieve data in smaller chunks rather than all at once.
  
  
  
  Change System Settings (if applicable):
  
  If you have the necessary authorizations, you can check the system settings to see if the limit can be increased. However, this is generally not recommended due to potential performance impacts.
  
  
  
  Use Alternative Reports:
  
  Look for alternative reports or transactions that may provide the data you need without hitting the entry limit.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources for the specific transaction or report you are using to see if there are recommended practices for handling large datasets.
  
  
  
  Related Information:
  
  Performance Considerations: Always consider the performance implications of retrieving large datasets in SAP. Limiting the number of entries helps maintain system responsiveness.
  SAP Notes: Check SAP Notes for any updates or patches related to this error message, as there may be specific fixes or enhancements available.
  User Training: Ensure that users are trained on how to effectively use selection criteria to avoid hitting limits in the future.
  
  If the issue persists after trying these solutions, it may be beneficial to consult with your SAP Basis team or a functional consultant for further assistance.