How To Fix XE040 - There are &1 entries, but only &2 entries were displayed

SAP Error Message - Details

• Message type: E = Error

• Message class: XE - Express Delivery Company Interface

• Message number: 040

• Message text: There are &1 entries, but only &2 entries were displayed

What causes this issue?

There are more entries than can be displayed.

System Response

A maximum of &V3& entries (new, modified or to be deleted) can be
displayed.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message XE040 - There are &1 entries, but only &2 entries were displayed ?

  The SAP error message XE040 indicates that there are more entries in a list than can be displayed on the screen. Specifically, it states that there are "&1 entries" in total, but only "&2 entries" are being shown. This typically occurs in situations where the system is trying to display a large dataset, but the display limit is reached.
  Cause:
  
  Display Limit: The system has a predefined limit on the number of entries that can be displayed in a single view or screen. This limit is often set to improve performance and usability.
  Data Volume: The underlying data set is too large, and the system is configured to show only a subset of the total entries.
  User Settings: User-specific settings or parameters may limit the number of entries displayed.
  
  Solution:
  
  Adjust Display Settings: Check if there are options to increase the number of entries displayed. This can often be done in the user settings or by modifying the report parameters.
  Pagination: If the application supports pagination, navigate through the pages to view additional entries.
  Filters: Apply filters to narrow down the dataset to a more manageable size, which may allow you to see all relevant entries.
  SAP Notes: Check for any relevant SAP Notes or updates that may address this issue or provide enhancements to the display functionality.
  Performance Considerations: If you are consistently encountering this issue, consider discussing with your SAP Basis team about performance tuning or adjusting the display limits based on your organization's needs.
  
  Related Information:
  
  Transaction Codes: Depending on where you encounter this message, it may be related to specific transaction codes or reports. Understanding the context can help in troubleshooting.
  SAP Documentation: Refer to SAP Help documentation for the specific module or transaction you are using to understand any limitations or configurations related to data display.
  User Forums: Check SAP community forums or user groups for similar issues and solutions shared by other users.
  
  If the problem persists after trying the above solutions, it may be beneficial to consult with your SAP support team for further assistance.