How To Fix WS868 - No supplier found for ILN &1

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 868

• Message text: No supplier found for ILN &1

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS868 - No supplier found for ILN &1 ?

  Certainly! Here's a detailed explanation for the SAP error message WS868 No supplier found for ILN &1:
  
  Error Message
  WS868 No supplier found for ILN &1
  
  Cause
  This error occurs during the processing of EDI (Electronic Data Interchange) or IDoc inbound messages in SAP when the system tries to identify a supplier based on the ILN (International Location Number) provided in the incoming message but fails to find a corresponding supplier master record.
  
  ILN (International Location Number) is used in EDI to uniquely identify business partners such as suppliers or customers.
  The system expects to find a supplier master record linked to the ILN in the vendor master data or partner profiles.
  If the ILN is not maintained or not correctly mapped in SAP, the system cannot determine which supplier the message relates to, hence the error.
  
  
  When does it occur?
  
  During inbound processing of EDI messages (e.g., ORDERS, DESADV).
  When the system tries to map the ILN from the EDI message to a supplier/vendor in SAP.
  Typically in the partner determination or vendor identification step.
  
  
  Solution
  
  
  Check the ILN in the incoming message:
  
  Verify the ILN number (&1) in the error message.
  Confirm that this ILN is correct and expected from the business partner.
  
  
  
  Maintain the ILN in SAP:
  
  The ILN must be maintained in the vendor master or in the partner profiles.
  In SAP, ILN is often stored in the EDI address number or in the partner function data.
  Use transaction XK03 (Display Vendor) or MK03 to check vendor master data.
  Check the EDI address number field or the partner identification fields.
  
  
  
  Maintain the ILN in the EDI partner profiles:
  
  Use transaction WE20 to maintain partner profiles.
  Ensure that the ILN is correctly assigned to the partner number.
  The ILN can be maintained in the partner identification tab or in the partner function.
  
  
  
  Maintain the ILN in the Logical System or Business Partner:
  
  If using Business Partner approach (SAP S/4HANA), check the Business Partner master data.
  Use transaction BP to check if the ILN is maintained under the relevant identification numbers.
  
  
  
  Mapping ILN to Vendor:
  
  Sometimes, a custom mapping table or user-exit is used to map ILN to vendor.
  Check if any user-exit or BAdI is implemented for ILN mapping and verify its correctness.
  
  
  
  If ILN is new:
  
  Create a new vendor master record or update existing vendor master with the ILN.
  Inform the EDI team or business partner to provide correct ILN if the one received is invalid.
  
  
  
  
  Additional Information
  
  ILN (International Location Number) is part of the GS1 standard and is used globally to identify locations uniquely.
  In SAP EDI, ILN is often used in the E1EDKA1 segment (for example, in ORDERS or DESADV messages).
  The error WS868 is generated by the EDI subsystem when it cannot find a vendor for the given ILN.
  This error prevents further processing of the inbound message until resolved.
  Proper master data synchronization between trading partners is critical to avoid this error.
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS868 No supplier found for ILN &1
  
  
  Cause
  ILN from inbound EDI message not found in vendor master or partner profiles
  
  
  Solution
  Maintain ILN in vendor master, partner profiles (WE20), or Business Partner master data
  
  
  Transactions
  XK03, MK03, WE20, BP
  
  
  Notes
  Ensure ILN correctness and mapping; coordinate with EDI team and business partners
  
  
  
  
  If you need help with specific steps or transactions, feel free to ask!