How To Fix WS857 - Enter a settlement document type for supplier-side settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 857

• Message text: Enter a settlement document type for supplier-side settlement

What causes this issue?

For settlement procedure <LS>Settlement using Follow-On Documents</> and
settlement partner category <LS>Supplier and Customer Side</> or
<LS>Only Supplier-Side</>, you must specify a settlement document type
for the supplier-side settlement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a settlement document type either for a supplier settlement list
or for supplier settlement.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS857 - Enter a settlement document type for supplier-side settlement ?

  SAP Error Message:
  
  WS857 - Enter a settlement document type for supplier-side settlement
  
  Cause:
  This error occurs during the settlement process in SAP when the system expects a settlement document type to be specified for supplier-side settlement, but it has not been entered. In other words, when you are performing a settlement involving a supplier (e.g., in asset accounting or vendor invoice settlement), the system requires a specific settlement document type to process the transaction correctly. If this document type is missing or not maintained in the configuration, the system throws the WS857 error.
  
  When does it occur?
  
  During the settlement of assets to vendors.
  When performing supplier-side settlement in Asset Accounting (FI-AA).
  When the settlement rule or transaction requires a settlement document type but it is not provided.
  Possibly during automatic or manual settlement runs.
  
  
  Solution:
  
  
  Enter the Settlement Document Type:
  
  When prompted by the system, enter the appropriate settlement document type in the settlement screen.
  The settlement document type is usually a predefined document type in SAP that controls the posting of settlement documents.
  
  
  
  Check Configuration:
  
  Verify that the settlement document type is maintained in the system for supplier-side settlement.
  Use transaction code SPRO and navigate to:
  Financial Accounting (New) -> Asset Accounting -> Periodic Processing -> Settlement -> Define Settlement Document Types
  
  Ensure that the settlement document type relevant to your process is defined and assigned correctly.
  
  
  
  Check Settlement Rule:
  
  Review the settlement rule assigned to the asset or transaction.
  Make sure the settlement rule includes the correct settlement receiver and document type.
  
  
  
  Check Vendor Master and Asset Master Data:
  
  Ensure that the vendor master data and asset master data are correctly maintained and linked.
  Verify that the vendor is set up to receive settlements and that the document type is compatible.
  
  
  
  Consult with FI/AA Consultant:
  
  If unsure about which document type to use, consult with your FI (Financial Accounting) or AA (Asset Accounting) consultant to determine the correct settlement document type for your business process.
  
  
  
  
  Related Information:
  
  Settlement Document Type: Controls the document type used for postings during settlement. It affects number ranges, posting keys, and document flow.
  Supplier-side Settlement: Refers to the process where the settlement is posted to a vendor account.
  Transaction Codes:
  
  AS02 - Change Asset Master (to check settlement rules)
  ASKB - Display Settlement Rule
  SPRO - Customizing for settlement document types
  
  
  Note: Always ensure that the settlement document type is consistent with your company’s accounting policies and SAP configuration.
  
  
  Summary:
  
  Error WS857 means the system requires a settlement document type for supplier-side settlement but none was entered.
  Fix: Enter the correct settlement document type during settlement or configure it properly in SAP.
  Check: Settlement rules, asset master data, vendor master data, and customizing settings for settlement document types.
  
  
  If you need further assistance, please provide details about the transaction you are performing and the configuration settings you have.