How To Fix WS856 - Single copy of settlement docs from supplier settlement lists not allowed

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 856

• Message text: Single copy of settlement docs from supplier settlement lists not allowed

What causes this issue?

You are attempting to copy a settlement document directly. The
settlement document has been entered by way of a supplier settlement
list and, therefore, should also be copied by way of the supplier
settlement list.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

You can switch off the message in
<DS:SIMG.W_WLFA_0017>Customizing</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS856 - Single copy of settlement docs from supplier settlement lists not allowed ?

  Certainly! Here's a detailed explanation of the SAP error message WS856: Single copy of settlement docs from supplier settlement lists not allowed:
  
  Error Message
  WS856: Single copy of settlement docs from supplier settlement lists not allowed
  
  Cause
  This error occurs during the settlement of supplier invoices (e.g., in the context of supplier invoice verification or supplier settlement) when the system detects that you are trying to create or post a single copy of a settlement document from a supplier settlement list, but the system settings or business rules do not allow this.
  More specifically:
  
  The system expects that settlement documents created from supplier settlement lists should be processed in a certain way (e.g., multiple copies or batch processing).
  Attempting to create or post a single copy (individual document) from a supplier settlement list violates the configured business rules or system logic.
  This can happen if the settlement document is being created manually or outside the expected process flow.
  
  
  When does it typically occur?
  
  During settlement runs for supplier invoices.
  When trying to post or print settlement documents individually instead of as part of a batch.
  When the system is configured to only allow settlement documents to be processed in batch mode from supplier settlement lists.
  
  
  Solution / How to fix
  
  
  Check the process flow:
  
  Ensure that settlement documents from supplier settlement lists are processed according to the standard procedure, usually in batch mode.
  Avoid trying to create or post single copies manually from the settlement list.
  
  
  
  Review configuration settings:
  
  Check the settings in the settlement profile or related customizing (transaction codes like SPRO ? Materials Management ? Logistics Invoice Verification ? Incoming Invoice ? Settle Supplier Invoices).
  Verify if the system is set to allow single copies or only batch processing.
  
  
  
  Use the correct transaction:
  
  Use the standard settlement run transactions (e.g., MRRL for automatic invoice verification or MRKO for invoice cancellation) to process supplier settlements.
  Avoid manual posting of settlement documents outside the standard process.
  
  
  
  Check authorization and user actions:
  
  Sometimes, users try to manually post or print settlement documents individually, which is restricted.
  Train users to follow the correct process.
  
  
  
  If single copy posting is required:
  
  Consult with your SAP functional consultant or basis team to check if customizing can be adjusted to allow single copy processing.
  This might involve changes in the settlement profile or document type settings.
  
  
  
  
  Related Information
  
  
  Transaction codes involved:
  
  MRRL - Automatic Invoice Verification with Settlement
  MRKO - Cancel Invoice Document
  MRBR - Release Blocked Invoices
  SPRO - Customizing for Invoice Verification and Settlement
  
  
  
  SAP Notes:
  
  Check SAP Notes related to WS856 for any patches or known issues.
  Sometimes, OSS notes provide specific instructions or corrections.
  
  
  
  Business process:
  
  Supplier invoice settlement is usually done in batch to ensure consistency and control.
  Single document processing might be restricted to avoid inconsistencies.
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS856: Single copy of settlement docs from supplier settlement lists not allowed
  
  
  Cause
  Attempt to create/post a single settlement document from supplier settlement list, which is disallowed by system settings or process rules
  
  
  Solution
  Process settlement documents in batch mode using standard transactions; check customizing; avoid manual single document posting
  
  
  Related Tcodes
  MRRL, MRKO, MRBR, SPRO
  
  
  Additional
  Review SAP Notes and consult with SAP functional team if single copy processing is needed
  
  
  
  
  If you provide more context (e.g., transaction used, process step), I can help tailor the solution further.