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How To Fix WS841 - Text items are not relevant for subsequent settlement


SAP Error Message - Details

  • Message type: E = Error

  • Message class: WS - Supplier Billing Document

  • Message number: 841

  • Message text: Text items are not relevant for subsequent settlement

  • Show details Hide details
  • What causes this issue?

    The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

    System Response

    The fields
    Item is relevant for subsequent settlement
    Settlement group 1 to 3
    may therefore not be filled.

    How to fix this error?

    Procedure for System Administrators


    Error message extract from SAP system. Copyright SAP SE.


Smart SAP Assistant

  • What is the cause and solution for SAP error message WS841 - Text items are not relevant for subsequent settlement ?

    SAP Error Message:
    WS841 - Text items are not relevant for subsequent settlement


    Cause:

    This error occurs during the settlement process in SAP when the system encounters text items (such as line item texts or document texts) that are not allowed or relevant for subsequent settlement. In other words, the system tries to settle costs or values from a document or line items that contain text fields which are not considered in the settlement rules or configuration.

    Typically, this happens because:

    • The line items or documents contain text fields that are not flagged or configured to be included in the settlement.
    • The settlement rule or settlement profile does not allow text items to be settled.
    • The system expects only numeric or value-relevant items for settlement, but text items are present.

    Solution:

    To resolve the WS841 error, consider the following steps:

    1. Check Settlement Profile and Rules:

      • Verify the settlement profile assigned to the sender cost object.
      • Ensure that the settlement profile allows text items if they are necessary.
      • Usually, text items are not settled; if text items are present, review if they should be excluded or handled differently.
    2. Review the Document Line Items:

      • Identify the document or line items causing the error.
      • Check if text items are mistakenly included in the settlement.
      • If text items are not needed for settlement, exclude them or adjust the settlement rule to ignore them.
    3. Adjust Configuration:

      • In some cases, you may need to adjust the configuration in transaction OKO7 (Settlement Profile) or related customizing to handle text items properly.
      • Confirm that the settlement profile settings correspond to the business requirements.
    4. Data Correction:

      • If the document contains incorrect or unnecessary text items, consider correcting or removing them.
      • Alternatively, create a new document without text items for settlement.
    5. Consult SAP Notes:

      • Check SAP Notes for any known issues or patches related to WS841.
      • Sometimes, specific SAP versions or patches address this behavior.

    Related Information:

    • Transaction Codes:

      • KO88 - Actual Settlement of Orders
      • OKO7 - Maintain Settlement Profile
      • KSB1 - Cost Centers: Actual Line Items
    • SAP Modules:

      • Controlling (CO)
      • Internal Orders
      • Project System (PS) (if settlement involves PS elements)
    • Additional Tips:

      • Text items generally do not carry value and are not relevant for settlement postings.
      • Settlement postings focus on value-relevant line items.
      • Always ensure that the settlement rule and profile are aligned with the type of data being settled.

    If the problem persists after these checks, consider debugging the settlement program or consulting SAP support with detailed document and configuration information.

    • Do you have any question about this error?


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