How To Fix WS840 - No values may be entered for text items

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 840

• Message text: No values may be entered for text items

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS840 - No values may be entered for text items ?

  SAP Error Message:
  
  WS840 - No values may be entered for text items
  
  Cause:
  This error occurs when you try to enter values or amounts for text items in a financial document or line item where the system does not allow any value input. In SAP, certain line items are designated as text items (e.g., for descriptive purposes only) and are not meant to carry any monetary value or quantity. Attempting to enter an amount or value in these text items triggers the WS840 error.
  
  Explanation:
  
  Text items are used to add descriptive text or notes within documents (such as FI documents, CO documents, or other postings).
  These items do not affect accounting values or quantities.
  The system enforces this by preventing any value entry for these items.
  The error WS840 is a validation message that ensures data integrity by disallowing values on text-only lines.
  
  
  Solution:
  
  
  Do not enter values for text items:
  
  When creating or editing documents, ensure that no amounts or quantities are entered in the line items marked as text items.
  
  
  Check item category or line item type:  
  
  Verify the item category or line item type in the document.
  If the line is intended to carry values, it should not be marked as a text item.
  If the line is incorrectly marked as a text item, adjust the item category or line type accordingly.
  
  
  
  Review document entry process:  
  
  If you are using a custom transaction or program, check the logic that assigns item categories.
  Ensure that text items are only used for descriptive lines without values.
  
  
  
  Consult configuration if needed:  
  
  In FI (Financial Accounting), check the document line item configuration.
  In CO (Controlling), check the line item types and their allowed fields.
  Adjust configuration if the business process requires value entries on certain lines (though typically text items should remain value-free).
  
  
  
  
  Related Information:
  
  Transaction codes:  
  
  FB01, FB50, F-02 (FI document posting)  
  KB11N, KB21N (CO document posting)  
  
  
  SAP Notes:  
  
  Check SAP Notes related to WS840 for any specific patches or updates.
  
  
  Item categories:  
  
  Text items are often assigned a specific item category (e.g., 'T' for text in FI).
  
  
  User training:  
  
  Educate users on the difference between text items and value items to avoid incorrect data entry.
  
  
  
  
  Summary:
  
  Cause: Attempt to enter values in a text-only line item.  
  Solution: Remove values from text items or change the item category if values are required.  
  Prevention: Understand and respect the purpose of text items in SAP documents.
  
  
  If you provide the specific transaction or module context, I can give more tailored advice.