How To Fix WS812 - Document &1 is not an expense settlement document

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 812

• Message text: Document &1 is not an expense settlement document

Self-Explanatory Message

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• What is the cause and solution for SAP error message WS812 - Document &1 is not an expense settlement document ?

  The SAP error message:
  WS812 Document &1 is not an expense settlement document
  
  Cause:
  This error occurs when you try to perform an operation that specifically requires an expense settlement document, but the document number you entered (&1) is not recognized as an expense settlement document in the system.
  In SAP, an expense settlement document is typically created when employees settle expenses (e.g., travel expenses) against a travel request or advance. The system expects the document to have certain characteristics or document types that identify it as an expense settlement.
  Common scenarios causing this error:
  
  You entered a document number that belongs to a different document type (e.g., a vendor invoice, a payment document, or a travel request) instead of an expense settlement document.
  The document was not created or posted as an expense settlement document.
  The document might have been deleted or reversed.
  The document number is incorrect or mistyped.
  
  
  Solution:
  
  
  Verify the Document Number:
  
  Check if the document number you entered is correct.
  Confirm that the document is indeed an expense settlement document.
  
  
  
  Check Document Type:
  
  Use transaction FB03 (Display Document) to view the document.
  Verify the document type and ensure it corresponds to an expense settlement document (usually document types like TR or specific to your company’s configuration).
  
  
  
  Use Correct Document:
  
  If you mistakenly used a different document, find the correct expense settlement document number.
  If you are unsure, check with the employee or the person responsible for travel expense processing.
  
  
  
  Check Document Status:
  
  Ensure the document is not deleted or reversed.
  If reversed, you may need to use the new document or repost the settlement.
  
  
  
  Consult Configuration:
  
  If you are a system administrator or consultant, check the configuration for expense settlement document types in IMG under:
  Financial Accounting -> Travel Management -> Travel Expense Management -> Basic Settings -> Define Document Types for Expense Settlement
  
  
  
  Recreate or Repost Document:
  
  If the document is missing or incorrect, you may need to recreate or repost the expense settlement document.
  
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  FB03 - Display Document
  PR05 - Travel Management (for travel expense processing)
  TRIP - Travel Request and Expense Management
  FPCJ - Cash Journal (sometimes related to expense settlements)
  
  
  
  SAP Notes:
  
  Check SAP Notes related to travel expense management and document types if the problem persists.
  
  
  
  User Roles:
  
  Ensure the user has the correct authorization to view and process expense settlement documents.
  
  
  
  
  Summary:
  The error WS812 indicates that the document number you entered is not an expense settlement document. Verify the document number and type, ensure it is the correct and valid expense settlement document, and then retry the operation.
  If you need further help, please provide the transaction or process you are performing when this error occurs.