How To Fix WS776 - Document list cannot be archived, since document &1 is not released

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 776

• Message text: Document list cannot be archived, since document &1 is not released

What causes this issue?

The supplier settlement list contains a settlement document with a
status that does not permit archiving. This concerns a settlement
document that has not yet been released to Financial Accounting. A
supplier settlement list can be archived only when the settlement
documents that it contains have one of the following statuses for the
transfer to Financial Accounting.
Status E indicates that the document is completed through cancellation.
Status H indicates that the document is released on the credit side via
the payment list, and is completed on the debit side.
Status L indicates that the document is completed, and posting documents
have been generated.
Status Q indicates that the supplier settlement list is completed, and
follow-on documents are not necessary.

System Response

The supplier settlement list is not written to the archive.

How to fix this error?

The supplier settlement list is saved in a later archiving run, if the
status of the settlement documents that it contains has changed by then.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS776 - Document list cannot be archived, since document &1 is not released ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS776 Document list cannot be archived, since document &1 is not released
  
  Cause:
  This error occurs during the archiving process of documents in SAP when the system tries to archive a document list, but one or more documents referenced in the list have not been released (i.e., their status is not "Released"). SAP requires that documents be in a released status before they can be archived to ensure data consistency and integrity.
  In other words, the document with the number indicated by &1 is still in a preliminary or blocked status and has not passed the necessary release step.
  
  Explanation:
  
  Document status: Documents in SAP (such as financial documents, purchase orders, or other transactional documents) often have lifecycle statuses like "Created," "In Process," "Released," or "Blocked."
  Archiving requirement: Only documents that are finalized and released can be archived. Archiving unreleased documents could lead to incomplete or inconsistent data in the archive.
  Document list: The archiving object tries to archive a list of documents, but it checks the status of each document before proceeding.
  
  
  Solution:
  
  
  Check the document status:
  
  Identify the document number mentioned in the error message (&1).
  Use transaction codes like FB03 (for financial documents), ME23N (for purchase orders), or the relevant transaction for the document type to check the document status.
  
  
  
  Release the document:
  
  If the document is not released, perform the necessary steps to release it.
  This might involve approvals, completing missing data, or correcting errors that prevent release.
  
  
  
  Re-run the archiving job:
  
  After ensuring all documents in the list are released, restart the archiving process.
  The system should now be able to archive the document list without errors.
  
  
  
  If the document should not be archived:
  
  If the document is not meant to be archived yet, exclude it from the archiving selection or wait until it is released.
  
  
  
  
  Additional Information:
  
  Archiving object: The error typically occurs with archiving objects related to document archiving, such as FI documents (FI_DOCUMNT), MM documents, or SD documents.
  Status check: Some archiving objects have specific status fields that must be checked before archiving.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Transaction SARA: Use transaction SARA to manage archiving objects and monitor archiving sessions.
  Logs and dumps: Review the archiving logs and system dumps for more detailed information if the problem persists.
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Document referenced in the document list is not released (status not "Released").
  
  
  Solution
  Check and release the document, then rerun the archiving process.
  
  
  Related Transactions
  FB03, ME23N, SARA (archiving), status check transactions.
  
  
  Notes
  Ensure all documents meet archiving criteria before archiving to avoid this error.
  
  
  
  
  If you provide the document type or archiving object, I can give more specific guidance.