How To Fix WS775 - Document cannot be archived, since it is not released for accounting

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 775

• Message text: Document cannot be archived, since it is not released for accounting

What causes this issue?

The status of the document does not permit archiving, since the document
has not yet been released to Financial Accounting. Only documents with
the following statuses for the transfer to Financial Accounting can be
archived:
Status C indicates that an accounting document has been generated.
Status D indicates that the document is not relevant to accounting.
Status E indicates that the document is completed through cancellation.
Status L indicates that the document is completed, and accounting
documents have been generated.
Status J indicates that an accounting document is not necessary.
Status Q indicates that the supplier settlement list is completed, and
follow-on documents are not necessary.
Status R indicates that the document is completed, and not relevant for
follow-on documents.

System Response

The document is not written to the archive.

How to fix this error?

The document is saved in a later archiving run, if the status has
changed by then.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS775 - Document cannot be archived, since it is not released for accounting ?

  SAP Error Message:
  
  WS775 - Document cannot be archived, since it is not released for accounting
  
  Cause:
  This error occurs when you attempt to archive a financial document that has not yet been released for accounting. In SAP Financial Accounting (FI), documents must be released (i.e., their status must indicate they are posted and finalized) before they can be archived. If the document is still in a preliminary or blocked status, the archiving program will refuse to archive it to ensure data integrity and compliance.
  
  Explanation:
  
  Released for accounting means the document has passed all validations, postings, and is finalized in the system.
  Archiving only applies to finalized documents to avoid archiving incomplete or incorrect data.
  The system checks the document status before archiving; if the document is not released, it triggers WS775.
  
  
  Solution:
  
  
  Check Document Status:
  
  Use transaction FB03 to display the document.
  Verify if the document is posted and released for accounting.
  Check the document status fields or the posting status.
  
  
  
  Release the Document:
  
  If the document is blocked or parked, you need to post or release it.
  For parked documents, use FBV0 to post the document.
  For blocked documents, investigate the reason for the block and resolve it (e.g., missing data, errors).
  
  
  
  Re-run Archiving:
  
  After the document is released, rerun the archiving program.
  The document should now be eligible for archiving.
  
  
  
  If Document Should Not Be Archived:
  
  If the document is not supposed to be archived (e.g., it is still under processing), exclude it from the archiving selection.
  
  
  
  
  Related Information:
  
  Archiving Transaction: Usually, FI documents are archived using transaction SARA with the object FI_DOCUMNT.
  Document Status Fields:  
  
  Check the field RSTAT (Release status) in the document header.
  The document must have a status indicating it is posted and released.
  
  
  SAP Notes:  
  
  Check SAP Notes related to archiving FI documents for any known issues or patches.
  
  
  Authorization:  
  
  Ensure you have the necessary authorization to post/release documents and to run archiving.
  
  
  
  
  Summary:
  
  
  
  Aspect
  Details
  
  
  
  
  Cause
  Document not released for accounting
  
  
  Effect
  Archiving program refuses to archive it
  
  
  Solution
  Post/release the document before archiving
  
  
  Transaction
  FB03 (display), FBV0 (post parked doc), SARA (archive)
  
  
  
  
  If you continue to face issues, check the document flow and consult your FI team to ensure the document is correctly processed before archiving.