How To Fix WS765 - Partner &1 does not exist for partner role &2

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 765

• Message text: Partner &1 does not exist for partner role &2

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message WS765 - Partner &1 does not exist for partner role &2 ?

  Certainly! Here's a detailed explanation for the SAP error message:
  
  SAP Error Message:
  WS765 Partner &1 does not exist for partner role &2
  
  Meaning / Cause:
  This error occurs in SAP when the system tries to find a partner with a specific partner number (&1) assigned to a particular partner role (&2) in a business document (such as a sales order, delivery, billing document, etc.), but it cannot find such a partner entry.
  In other words, the partner number exists in the system, but it is not assigned to the required partner role in the document or master data.
  
  Common Scenarios:
  
  When creating or processing sales documents (sales orders, deliveries, billing documents), the system expects certain partner roles (e.g., Sold-to party, Ship-to party, Payer, Bill-to party) to be assigned.
  If the partner number is missing for the required partner role, this error is triggered.
  It can also happen during partner determination procedures if the partner role is not maintained correctly.
  
  
  Cause Details:
  
  The partner number (&1) exists in the system but is not assigned to the partner role (&2) in the document or master data.
  The partner role (&2) is mandatory for the business process but is missing.
  Incorrect or incomplete partner determination configuration.
  Data inconsistency in customer master or vendor master records.
  Manual deletion or incorrect partner assignment in the document.
  
  
  Solution / How to Fix:
  
  
  Check Partner Assignment in the Document:
  
  Open the document (e.g., sales order, delivery).
  Go to the Partners tab.
  Verify if the partner number (&1) is assigned to the partner role (&2).
  If missing, add the partner with the correct partner role.
  
  
  
  Check Customer Master Data:
  
  Use transaction XD03 (Display Customer) or VD03 (Display Customer - Sales Area).
  Verify if the partner number is maintained with the required partner role.
  If missing, maintain the partner role in the customer master.
  
  
  
  Check Partner Determination Procedure:
  
  Use transaction VOPA or VOTXN to check partner determination procedures.
  Verify if the partner role (&2) is correctly configured and assigned.
  Adjust partner determination procedure if necessary.
  
  
  
  Check Customizing for Partner Roles:
  
  Use transaction SPRO ? Sales and Distribution ? Basic Functions ? Partner Determination.
  Verify partner roles and their assignment to document types.
  
  
  
  Recreate or Correct the Document:
  
  If the document is inconsistent, consider recreating it or correcting the partner assignments.
  
  
  
  
  Additional Information:
  
  &1 = Partner number (e.g., customer number)
  &2 = Partner role (e.g., AG - Sold-to party, WE - Ship-to party, RG - Payer, RE - Bill-to party)
  
  
  Example:
  If the error message is:
  
  WS765 Partner 10000001 does not exist for partner role WE
  It means partner number 10000001 is not assigned as a Ship-to party (WE) in the document or master data, but the system expects it.
  
  Summary:
  
  
  
  Aspect
  Description
  
  
  
  
  Cause
  Partner number exists but not assigned to required partner role in document/master data.
  
  
  Solution
  Assign the partner number to the required partner role in the document or customer master.
  
  
  Transactions to check
  VA03 (Display Sales Order), XD03/VD03 (Display Customer), VOPA (Partner Determination)
  
  
  Configuration path
  SPRO ? Sales and Distribution ? Basic Functions ? Partner Determination
  
  
  
  
  If you provide the exact context (transaction, document type), I can help with more specific steps.