How To Fix WS685 - Document &1 is a supplier settlement

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 685

• Message text: Document &1 is a supplier settlement

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS685 - Document &1 is a supplier settlement ?

  Certainly! Here's detailed information about the SAP error message WS685: "Document &1 is a supplier settlement":
  
  Error Message
  WS685: Document &1 is a supplier settlement
  
  Cause
  This error occurs when you try to perform an operation on a document that is identified as a supplier settlement document in SAP. Supplier settlement documents are special accounting documents created during the settlement process of vendor down payments or advance payments.
  Common scenarios causing this error include:
  
  Attempting to change or reverse a supplier settlement document using standard document processing transactions that do not support such operations on settlement documents.
  Trying to clear or post a document that is already part of a supplier settlement.
  Using transactions or functions that are not designed to handle supplier settlement documents.
  
  
  Explanation
  Supplier settlement documents are generated when you settle vendor down payments or advance payments against invoices. These documents have special status and are linked to the settlement process. SAP restricts certain operations on these documents to maintain data integrity and consistency.
  
  Solution / How to Resolve
  
  
  Check Document Type and Status:
  
  Verify that the document number (&1) is indeed a supplier settlement document.
  Use transaction FB03 to display the document and check its type and related settlement information.
  
  
  
  Use Correct Transaction for Reversal or Changes:
  
  If you need to reverse or change a supplier settlement document, use the appropriate settlement reversal transaction.
  For example, use F-44 (Clear Vendor) or F-54 (Post Outgoing Payments) carefully, or use the settlement reversal transaction F-37 (Reverse Vendor Down Payment Settlement).
  
  
  
  Check Vendor Down Payment and Settlement Process:
  
  Review the vendor down payment and settlement process to ensure that the document is handled correctly.
  If the document is part of a down payment settlement, you may need to reverse the settlement first before making changes.
  
  
  
  Consult SAP Notes and Documentation:
  
  SAP Notes related to supplier settlement and down payment processing may provide additional guidance.
  For example, SAP Note 123456 (example) might describe known issues or corrections related to this error.
  
  
  
  Contact SAP Support if Needed:
  
  If the issue persists and you cannot resolve it with standard procedures, consider raising a support ticket with SAP, providing the document number and transaction details.
  
  
  
  
  Related Information
  
  
  Transactions:
  
  F-37: Reverse Vendor Down Payment Settlement
  F-44: Clear Vendor
  FB03: Display Document
  F-54: Post Outgoing Payments
  
  
  
  Tables:
  
  BKPF: Accounting Document Header
  BSEG: Accounting Document Segment
  
  
  
  Concepts:
  
  Vendor Down Payment
  Supplier Settlement
  Document Reversal
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error
  WS685: Document &1 is a supplier settlement
  
  
  Cause
  Operation attempted on a supplier settlement document not allowed
  
  
  Solution
  Use appropriate reversal/settlement transactions (e.g., F-37), verify document type, and follow vendor down payment settlement process
  
  
  Related
  Vendor down payment, settlement transactions, SAP Notes
  
  
  
  
  If you provide the exact transaction or scenario where this error occurs, I can help with more specific guidance.