How To Fix WS426 - Document &1 could not be archived

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 426

• Message text: Document &1 could not be archived

What causes this issue?

An error occurred while the system was writing a document to the
archive.

System Response

The document is not archived.

How to fix this error?

INCLUDE ISR_VERWALTUNG

Procedure for System Administrators

Contact SAP.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS426 - Document &1 could not be archived ?

  The SAP error message WS426: Document &1 could not be archived typically occurs during the archiving process of documents in SAP. Here's a detailed explanation of the cause, solution, and related information:
  
  Cause
  
  The error WS426 indicates that the system was unable to archive the specified document (document number is substituted for &1).
  Common causes include:
  
  The document is still open or not in a status that allows archiving (e.g., not yet posted or not finalized).
  The document is locked or currently being processed by another user or batch job.
  Missing or inconsistent data related to the document that prevents archiving.
  Archiving object or customizing settings are incorrect or incomplete.
  The document is referenced by other objects that prevent archiving due to dependencies.
  Authorization issues for the user or job attempting the archiving.
  
  
  
  
  Solution
  
  
  Check Document Status:
  
  Verify that the document is in a status that allows archiving (e.g., posted and not open).
  Use transaction codes like FB03 (for FI documents) or relevant display transactions to check the document status.
  
  
  
  Check Locks:
  
  Use transaction SM12 to check if the document is locked.
  If locked, determine the locking user or process and release the lock if appropriate.
  
  
  
  Check Archiving Object and Customizing:
  
  Verify the archiving object settings in transaction SARA.
  Ensure that the document type and related customizing are correctly maintained.
  
  
  
  Check Dependencies:
  
  Identify if the document is referenced by other documents or objects that prevent archiving.
  Resolve or archive dependent objects first if necessary.
  
  
  
  Authorization:
  
  Ensure the user or background job has the necessary authorizations to archive the document.
  
  
  
  Run Archiving in Test Mode:
  
  Use the test mode in SARA to simulate archiving and identify issues before actual archiving.
  
  
  
  Check Application Logs:
  
  Use transaction SLG1 to check application logs for detailed error messages related to the archiving process.
  
  
  
  SAP Notes and Support:
  
  Search for SAP Notes related to WS426 for specific patches or corrections.
  If the problem persists, consider raising a support ticket with SAP, providing the document number and archiving object details.
  
  
  
  
  Related Information
  
  Transaction SARA: Central transaction for managing archiving objects and processes.
  Archiving Objects: Each document type is associated with an archiving object (e.g., FI_DOCUMNT for financial documents).
  Locks: Use SM12 to monitor and manage locks.
  Logs: Use SLG1 to analyze logs related to archiving.
  SAP Notes: Check SAP Service Marketplace or SAP ONE Support Launchpad for notes related to WS426.
  Authorization Objects: Check roles and authorizations related to archiving (e.g., S_ARCHIVE).
  
  
  If you provide the specific document type or archiving object, I can help with more targeted advice.