How To Fix WS421 - Document &1 is not ready for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: WS - Supplier Billing Document

• Message number: 421

• Message text: Document &1 is not ready for archiving

What causes this issue?

The status of the document does not permit archiving. This is the case,
for example, if the document has not yet been released to Financial
Accounting.

System Response

The document is excluded.

How to fix this error?

The document is saved in a later archiving run, if the status has
changed by then.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message WS421 - Document &1 is not ready for archiving ?

  The SAP error message:
  WS421 Document &1 is not ready for archiving
  typically occurs during the document archiving process in SAP when the system checks whether a particular document (e.g., FI document, MM document) meets all the prerequisites for archiving, and finds that it does not.
  
  Cause
  
  The document identified by &1 (where &1 is the document number) has not met all the conditions required for archiving.
  Common reasons include:
  
  The document is still open or not fully posted/cleared.
  The document is locked or currently being processed.
  The document has dependencies or references that prevent archiving.
  The document is not yet released for archiving due to missing status or incomplete processing.
  Archiving object-specific conditions are not fulfilled (e.g., for FI documents, the document must be cleared or fully posted).
  
  
  
  
  Solution
  
  
  Check Document Status:
  
  Verify that the document is fully posted and not in an intermediate or open state.
  For FI documents, ensure the document is cleared or fully processed.
  For MM or SD documents, check that the document is complete and not blocked.
  
  
  
  Check Locks and Processing:
  
  Ensure the document is not locked by another user or process.
  Use transaction SM12 to check for locks on the document.
  
  
  
  Check Archiving Object-Specific Prerequisites:
  
  Review the documentation for the specific archiving object you are using (e.g., FI_DOCUMNT, MM_EKKO).
  Confirm that all conditions for archiving are met.
  
  
  
  Use Archiving Reports or Programs:
  
  Run the archiving object’s write or delete programs in test mode to identify issues.
  Use transaction SARA to manage archiving objects and check the status.
  
  
  
  Check for Related Documents:
  
  Sometimes related documents or references must be archived first or simultaneously.
  
  
  
  Consult SAP Notes:
  
  Search SAP Support Portal for notes related to WS421 and your archiving object.
  
  
  
  
  Related Information
  
  Transaction SARA: Central transaction for managing archiving objects.
  Archiving Object Documentation: Each archiving object has specific prerequisites and processing logic.
  SAP Notes: There may be SAP Notes addressing specific scenarios causing WS421.
  Common Archiving Objects:
  
  FI_DOCUMNT (Financial Accounting documents)
  MM_EKKO (Purchasing documents)
  SD_VBAK (Sales documents)
  
  
  
  
  Summary
  
  
  
  Aspect
  Details
  
  
  
  
  Error Message
  WS421 Document &1 is not ready for archiving
  
  
  Cause
  Document does not meet archiving prerequisites (status, locks, dependencies)
  
  
  Solution
  Check document status, locks, dependencies; ensure all archiving conditions are met; use SARA and related reports
  
  
  Related Info
  Archiving object documentation, SAP Notes, transaction SARA
  
  
  
  
  If you provide the specific archiving object or document type, I can give more tailored advice.